Office Assistant

1 settimana fa

Roma, Italia FAO A tempo pieno

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300321

Office Assistant

Job Posting: 01/Feb/2023

Closure Date: 23/Feb/2023, 4:59:00 PM

Organizational Unit: OSP

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 2003758

CCOG Code: 2101
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The Office of Strategy, Programme and Budget (OSP) advises the Director-General on strategic and policy matters related to the Organization's objectives, results-based programmes, and budgets for all sources of funds; leads the development of policies and procedures on results-based management, FAO country programming frameworks, internal control and risk management; coordinates the preparation of the Organization's strategic, programme and budget plans; and manages allocation of resources, and monitors and reports on corporate programme and budget implementation to help ensure effective and efficient achievement of results.

The position is located in OSP at FAO headquarters in Rome, Italy.

Under the general supervision of the Deputy Director, OSP, and the direct supervision of a higher graded Programme Assistant, the incumbent will contribute to the smooth running of activities of the office, including supporting the preparation of Governing Bodies documentation, administration of consultants and HR management functions, office maintenance and logistics.

**Main Purpose**

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to the Deputy Director, OSP and receives guidance from a higher graded Programme Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

**Working Relationships**

The Office Assistant interacts with a variety of colleagues from within the work unit and with immediate clients with the Organization, providing routine administrative and office support services.

**Key Functions/Results**
- Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
- Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
- Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
- Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
- Initiate general administrative tasks in the computerized financial / travel / human resources systems;
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
- Provide assistance in the administrative processing of vacancy announcements and consultants' contracts;
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain

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