Office Assistant

Trovato in: beBee jobs IT - 2 settimane fa

Roma, Lazio, Italia World Food Programme (WFP) A tempo pieno

JOB DESCRIPTION

Organizational Setting

ESP coordinates FAO's work on social protection, gender equality, decent rural employment, rural institutions and people's empowerment, and the right to food. It is responsible for working with member countries and other partners to reduce rural poverty through strengthening social protection systems, diversifying rural employment opportunities, reducing gender gaps and other social inequalities in agriculture, strengthening producer organizations, improving the rural poor's access to productive resources and rural services, and achieving the overall goal of realizing the human right to adequate food for all.

The position is located in the front office of the Rural Transformation and Gender Equality Division (ESP) at FAO headquarters in Rome, Italy.



Main Purpose

The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

,Supervision Received/Exercised

The Office Assistant reports to the Director, ESP and receives guidance from a higher graded Office Assistant/ Programme Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.



Working Relationships

The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

Key Functions/Results


• Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information.

• Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.

• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.

• Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.

• Proofread documents and format texts for accuracy, grammar, punctuation and style as well as for adherence to established standards.

• Initiate general administrative tasks in the computerized general administration/procurement/ 'financial/travel/human resources system.

• Prepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LOA), obtain clarification and follow up, when necessary.

• Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.

• Provide assistance in the administrative processing of vacancy announcements and consultants' contracts.

• Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.

• Perform other duties as required.

Impact of Work

The incumbent's work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.

Experience: Three years of relevant experience in office support work.

Languages: Working knowledge (proficient – level C) of English.

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies


• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical Skills


• Good knowledge of communication and documentation standards.

• Good knowledge of corporate computerized in administration/procurement/financial/travel/human resources systems and administrative procedures and policies.

• Good knowledge of the organizational structure.

Desirable Qualifications and Skills


• Good knowledge of ESP organizational structure.

• Experience with front office work.

• Limited knowledge (intermediate – level B) of another official language of the Organization (Arabic, Chinese, French, Russian or Spanish).





Apply for job

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.

  • Assistant office

    Trovato in: beBee jobs IT - 3 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a...

  • Programme Assistant

    Trovato in: beBee jobs IT - 3 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Programme Assistant (FGVP) performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.The Programme Assistant (FGVP) reports to the the Forestry Officer/FGVP Manager. Under the overall guidance of the Deputy Director, NFO, he/she...

  • Protocol Assistant

    Trovato in: beBee jobs IT - 3 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a...

  • Language Service Assistant

    Trovato in: beBee jobs IT - 2 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a...

  • Temporary Assistant, Global Engagement and Events

    Trovato in: beBee jobs IT - 3 giorni fa

    Roma, Lazio, Italia Alliance Bioversity & CIAT A tempo pieno

    Job DescriptionBackgroundThe Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives.Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss,...

  • Addetto alle Vendite PT 32h Fluente Inglese

    Trovato in: beBee jobs IT - 2 giorni fa

    Roma, Lazio, Italia ORIENTA A tempo pieno

    Orienta SpA, Agenzia per il Lavoro, seleziona per noto marchio di gioielli 1 Addetto alle Vendite fluente conoscenza della lingua inglese. Orario Part Time 32h settimanali, 8h giornaliere per 4 gg alla settimana dal Lunedì alla Domenica Necessità di ampliamento di organico. La risorsa si dovrà occupare di: - vendita assistita e fidelizzazione del cliente;...

  • Addetto alle Vendite PT 32h Fluente Inglese

    Trovato in: beBee jobs IT - 1 settimana fa

    Roma, Lazio, Italia Orienta Filiale di Roma Labicana A tempo pieno

    Orienta SpA, Agenzia per il Lavoro, seleziona per noto marchio di gioielli1 Addetto alle Vendite fluente conoscenza della lingua inglese. Orario Part Time 32h settimanali, 8h giornaliere per 4 gg alla settimana dal Lunedì alla DomenicaNecessità di ampliamento di organico.La risorsa si dovrà occupare di:vendita assistita e fidelizzazione del...

  • Communication and Visibility Consultant

    Trovato in: beBee jobs IT - 2 settimane fa

    Roma, Lazio, Italia United Nations Children's Fund A tempo pieno

    Job DescriptionDescription –>Since 2016, UNICEF is responding to the unique needs of adolescents and young people who are seeking asylum in Europe, on the move, stranded or pushed back. The operation established in Italy aims to provides support to the Government of Italy on children and young migrants and refugees, to ensure timely, equal and appropriate...

  • Call for Interest: Short term Opportunity for 12 months – Senior Project Coordinator

    Trovato in: beBee jobs IT - 1 settimana fa

    Roma, Lazio, Italia International Fund for Agricultural Development (IFAD) A tempo pieno

    JOB DESCRIPTIONThis call is advertised as a short-term assignment with a duration of 12 months months and expected to start shortly after selection. Should an external candidate (including consultants and staff members not meeting IFAD HR Implementing Procedures' definition of 'internal') be selected, the contract type would be that of a short-term...

  • Call for Interest: Short term Opportunity for 12 months – Senior Project Coordinator

    Trovato in: beBee jobs IT - 4 giorni fa

    Roma, Lazio, Italia International Fund for Agricultural Development (IFAD) A tempo pieno

    JOB DESCRIPTIONThis call is advertised as a short-term assignment with a duration of 12 months months and expected to start shortly after selection. Should an external candidate (including consultants and staff members not meeting IFAD HR Implementing Procedures' definition of 'internal') be selected, the contract type would be that of a short-term...

  • Call for Interest: Short term Opportunity for 12 months – Senior Project Coordinator

    Trovato in: beBee jobs IT - 2 settimane fa

    Roma, Lazio, Italia International Fund for Agricultural Development (IFAD) A tempo pieno

    JOB DESCRIPTIONThis call is advertised as a short-term assignment with a duration of 12 months months and expected to start shortly after selection. Should an external candidate (including consultants and staff members not meeting IFAD HR Implementing Procedures' definition of 'internal') be selected, the contract type would be that of a short-term...

  • Office Assistant

    6 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300359 Office Assistant Job Posting: 06/Feb/2023 Closure Date: 27/Feb/2023, 4:59:00 PM Organizational Unit: CSF **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    4 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300734 Office Assistant Job Posting: 09/Mar/2023 Closure Date: 24/Mar/2023, 5:59:00 PM Organizational Unit: LEG **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of...

  • Office Assistant

    4 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301273 Office Assistant Job Posting: 04/May/2023 Closure Date: 18/May/2023, 4:59:00 PM Organizational Unit: CSF **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    3 giorni fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa sarà inserita come Office Assistant presso la sede di Roma e si occuperà di tutte le attività di segreteria. Società nel settore Real Estate|Possibilità di crescita professionale La risorsa ideale avrà maturato un'esperienza, anche mínima, in aziende strutturate. E' preferibile la provenienza dallo stesso settore (immobiliare) oppure da...

  • Office Assistant

    3 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301291 Office Assistant Job Posting: 04/May/2023 Closure Date: 25/May/2023, 4:59:00 PM Organizational Unit: CFI **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    3 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301297 Office Assistant Job Posting: 05/May/2023 Closure Date: 26/May/2023, 4:59:00 PM Organizational Unit: CFI **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    8 ore fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301343 Office Assistant Job Posting: 09/May/2023 Closure Date: 23/May/2023, 4:59:00 PM Organizational Unit: OER **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    6 giorni fa

    Roma, Italia HAYS A tempo pieno

    Front Office | Assistente Amministrativo | Servizi Generali | Segreteria **La tua nuova azienda** Il nostro cliente è una realtà aziendale giovane e dinamica operativa nel commercio di pannelli fotovoltaici in Italia e all'ester; in ottica di stutturazione della segreteria generale siamo alla ricerca di un/a Office Assistant. **Il tuo nuovo ruolo** Dopo...

  • Office Assistant

    2 giorni fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 08/Mar/2024 Closure Date: 22/Mar/2024, 5:59:00 PM Organizational Unit: OCB **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010093 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date...

  • Office Assistant

    3 giorni fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 08/Mar/2024 Closure Date: 22/Mar/2024, 5:59:00 PM Organizational Unit: DDCE **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010092 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date...

  • Office Assistant

    6 giorni fa

    Roma, Italia KPMG A tempo pieno

    Crediamo negli standard più elevati. Dopotutto, il primo passo per garantire servizi di alta qualità ai nostri clienti è operare internamente ai massimi livelli. I professionisti del Supporto di KPMG hanno il compito fondamentale di supportare l’attività quotidiana dei colleghi del Business, con dedizione e proattività. Con oltre 200 Professionisti...

  • Service Back Office Assistant

    6 giorni fa

    Roma, Italia Nordex Italia Srl A tempo pieno

    Il Service Back Office Assistant supporterà il team di Service Back Office in tutte le sue attività ordinarie. Responsabilità: - Gestione degli acquisti mediante l'emissione di requisiton note e follow-up per l'elaborazione degli ordini di acquisto; - Gestione e archiviazione di documenti cartacei (es. contratti con i clienti); - Aggiornamento dei...

  • Segretaria - Front Office Assistant

    7 ore fa

    Roma, Italia LCA Studio Legale A tempo pieno

    **LCA **è uno studio legale indipendente e full service, specializzato nell’assistenza legale e fiscale d’impresa, con sedi in Italia, a Milano, Genova, Roma e Treviso (all’interno dell’incubatore tecnologico H-Farm), e negli Emirati Arabi Uniti, a Dubai, dove opera in International Partnership con IAA Law Firm. **Posizione**: LCA è alla ricerca...

  • Workplace Assistant

    Trovato in: Adzuna IT B C2 - 2 settimane fa

    Roma, Roma, Provincia di Roma, Italia ManpowerGroup A tempo pieno

    Manpower Srl ricerca, per la sede di Roma di un rinomato Studio Legale internazionale, una figura di Workplace Assistant. All’interno del team Property &, Facility, la figura si occuper di garantire l’efficienza operativa quotidiana dell’ambiente di lavoro, attraverso attivit quali: Supervisione e gestione degli spazi garantendo un ambiente sicuro,...

  • Executive Assistant

    3 giorni fa

    Roma, Italia Miodottore A tempo pieno

    Company Description **MioDottore,** leading company for healthcare digital services, is looking for an **Executive Assistant** to perform a variety of administrative tasks and support our Country Manager. You will be in charge of managing calendars, making travel arrangements and preparing expense reports. Ultimately, you will contribute to the efficiency of...

  • Workplace Assistant

    Trovato in: Whatjobs IT C2 - 3 settimane fa

    Roma, Italia ManpowerGroup A tempo pieno

    Manpower Srl ricerca, per la sede di Roma di un rinomato Studio Legale internazionale, una figura di Workplace Assistant. All’interno del team Property &, Facility, la figura si occuper di garantire l’efficienza operativa quotidiana dell’ambiente di lavoro, attraverso attivit quali: Supervisione e gestione degli spazi garantendo un ambiente sicuro,...

  • Workplace Assistant

    Trovato in: Talent IT 2A C2 - 3 settimane fa

    Roma, Italia ManpowerGroup A tempo pieno

    Manpower Srl ricerca, per la sede di Roma di un rinomato Studio Legale internazionale, una figura di Workplace Assistant. All’interno del team Property &, Facility, la figura si occuper di garantire l’efficienza operativa quotidiana dell’ambiente di lavoro, attraverso attivit quali: Supervisione e gestione degli spazi garantendo un ambiente sicuro,...

  • Workplace Assistant

    2 settimane fa

    Roma, Italia ManpowerGroup A tempo pieno

    Manpower Srl ricerca, per la sede di Roma di un rinomato Studio Legale internazionale, una figura di Workplace Assistant. All’interno del team Property &, Facility, la figura si occuper di garantire l’efficienza operativa quotidiana dell’ambiente di lavoro, attraverso attivit quali: Supervisione e gestione degli spazi garantendo un ambiente sicuro,...

  • Workplace Assistant

    Trovato in: Jooble IT O C2 - 5 giorni fa

    Roma, Italia Manpower A tempo pieno

    Manpower Srl ricerca, per la sede di Roma di un rinomato Studio Legale internazionale, una figura di Workplace Assistant. All’interno del team Property & Facility, la figura si occuperà di garantire l’efficienza operativa quotidiana dell’ambiente di lavoro, attraverso attività quali: · Supervisione e gestione degli spazi garantendo un ambiente...

  • Legal Office Assistant

    6 giorni fa

    Roma, Italia Diversity Opportunity S.r.l A tempo pieno

    Diversity Opportunity, player specializzato in Italia nel Diversity Management, ricerca risorse da inserire all'interno di uno Studio Legale Internazionale come **Legal Office Assistant**. La risorsa sarà impegnata in attività di: - Gestione centralino - Gestione e pianificazione calendario; - Gestione e pianificazione riunioni; - Gestione logística e...