Executive Assistant

1 settimana fa

Milano, Lombardia, Italia Webuild A tempo pieno

Webuild, a global construction player, is seeking an Executive Assistant to support one of our C-Level Executives. The ideal candidate will have several years of experience in a similar role within complex multinational organizations.

Key Responsibilities:

  • Organize and manage the executive's agenda, scheduling meetings, appointments, and travel based on a thorough understanding of priorities.
  • Interface with internal and external stakeholders to manage day-to-day operations efficiently.
  • Handle correspondence and filter incoming and outgoing communications, maintaining confidentiality and discretion.
  • Prioritize requests, identify urgent matters, and manage conflicting priorities.
  • Prepare, format, and archive documents, reports, and emails.
  • Manage expense reports, purchase requests, and other tasks through company platforms.
  • Coordinate logistical aspects of meetings, including phone calls, video conferences, and meeting room reservations.

Requirements:

  • Bachelor's degree or equivalent education.
  • Excellent proficiency in Office suite, ERP SAP, and social collaboration tools.
  • Strong organizational and time management skills.
  • Attention to detail, initiative, and problem-solving abilities.
  • Diplomacy, confidentiality, and discretion.
  • Excellent communication skills at all levels within the organization.
  • Fluent in English; knowledge of French is a plus.
  • Flexibility and resilience.

Webuild is an Equal Opportunity Employer. We welcome applications from diverse candidates and are committed to creating an inclusive work environment.

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