Strategic Procurement Specialist

4 settimane fa

Roma, Lazio, Italia Reading A tempo pieno

Purchasing and Procurement Expertise

The Procurement Manager plays a pivotal role in overseeing the governance of the Procurement Policy, processes, and strategic initiatives to meet the overall university strategies and direction.

This role requires a deep understanding of compliance regulations and strategic procurement practices to effectively manage tender exercises, contract management, supplier relationships, and stakeholder management.

Key Responsibilities:

  • Spearhead the implementation and development of strategic procurement plans in accordance with the university's policies, procedures, and budgetary requirements.
  • Source, evaluate proposals, and undertake comprehensive due diligence independently.
  • Conduct pricing benchmarking and identify negotiation opportunities to optimize costs associated with campus purchases.
  • Demonstrate proficiency in independently managing stakeholders by offering procurement solutions to mitigate the risk of non-compliance.
  • Enhance procurement processes for recurrent purchases by establishing relationships with new catalogue suppliers and evaluating existing ones.
  • Ensure compliance with the university's procurement policy, procedures, and processes, overseeing purchase management (PR/PO) to align with guidelines.
  • Align Monash University Malaysia with the Modern Slavery initiatives established by Monash University Australia.
  • Identify and propose any areas for Procurement process simplification and automation.
  • Map the tender process in details that will guide the stakeholder to respective Procurement strategy and documentation based on the types of purchases.
  • Lead and drive the facilitation of the tender process that aligns with the Procurement Threshold Value and Processes by providing advice on procurement best practices to the campus stakeholders.
  • Collaborate with the project owner/internal/external stakeholders to define the scope of work/specification of the goods or services, as part of tender documents.
  • Evaluate the commercial proposal, recommending the best options to the university evaluation panels.

Selection Criteria:

  • Minimum a degree in a relevant field such as Business administration/Management/equivalent with subsequent relevant experience in Strategic Procurement; or equivalent knowledge and skills with a minimum of 4-5 years experience in Strategic Procurement.
  • Proficient with Microsoft Office and Google Workplace tools.
  • Knowledge or experience with the SAP system, or other project management tools will be an added advantage.
  • Ability to prioritize, multitask, and work under pressure to meet deadlines.
  • Good communication skills; verbal and written with strong influencing skills in managing the stakeholders tactfully to ensure adherence to policy and procedures.
  • Quick learner and has the ability to cope with any new assignment in a fast-paced environment.
  • Proven track record of successful supplier negotiation and tender management.
  • Attentive to details, resourceful, and able to work independently as well as collaboratively with all stakeholders.

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