Administrative Assistant

We are seeking an experienced and organized Administrative Assistant to join our Users Office team at the European Gravitational Observatory (EGO). As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our office, ensuring the smooth delivery of administrative tasks and providing exceptional support to our team members.

• Manage and maintain all online tools and resources for external users and visitors, ensuring seamless access to information and services.
• Provide onsite and remote assistance to external users and visitors, responding to queries and resolving issues in a timely and professional manner.
• Organize and host scientific conferences, public events, and guided tours, ensuring a high-quality experience for attendees.
• Develop and implement outreach activities, including events, exhibitions, and installations, to promote EGO's mission and values.
• Collaborate with the team to design and develop content for institutional and media communications, including brochures, online products, and social media.

• High-school diploma in a scientific field.
• Excellent command of the English language.
• No criminal convictions.
• One or more of the following will be an asset: experience in science communication, specialization in Science Communication, excellent communication skills, creative thinking, and problem-solving abilities.

The European Gravitational Observatory (EGO) is a French-Italian consortium, founded by INFN and CNRS, to foster European collaboration in gravitational-wave research. EGO is located in Cascina, near Pisa, Italy, and hosts and operates the gravitational-wave detector Virgo, a 3 km-long laser interferometer. We welcome applications from all suitably-qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, color, religion, belief, or sexual orientation.

Only candidates who meet the above essential required qualifications and experience are admitted to the selection procedure. The evaluation of the candidates admitted to the procedure is assigned to a Selection Board appointed by the Director of EGO. The Selection Board will determine the evaluation criteria in the first meeting. The first phase of the selection will be based on a review of the Application Forms and other documents received in line with the above-mentioned essential and desired requirements. Only candidates who have obtained the minimum score established by the Selection Board in the first meeting will be able to access the second phase of the selection, which will consist of an interview.