Financial Operations Manager

8 ore fa

Roma, Lazio, Italia Anantara A tempo pieno

About Us: Anantara, a luxury hospitality brand, connects guests to genuine places, people and stories through personal experiences and heartfelt hospitality. Our global portfolio spans the world's most exciting destinations, from pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles.

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Job Title: Financial Operations Manager

Salary Estimate: $85,000 - $110,000 per year, depending on location and experience

Job Description:

Company Overview: We are seeking an experienced Financial Operations Manager to join our team at Anantara. As a key member of our hotel management team, you will be responsible for assisting in achieving financial objectives and supervising all financial aspects of the hotel.

Key Responsibilities:

  • Support the delivery of the hotel's financial objectives
  • Accuracy on monthly close reporting
  • Monthly performance review with focus on hotel (budget) KPIs
  • Forecast review, with constant improvement with focus on future analysis (forecast) and review of progress of key action plans per department (revenue/cost)
  • Solid budget construction
  • Drive operational efficiencies through effective data analysis
  • Measure and report on compliance with standards with actionable insight
  • Champion initiatives to drive improvement in hotel key performance indicators impacting financial performance
  • Ensure all department heads have sufficient working financial knowledge for their roles

Other Main Responsibilities:

  • Payroll: Total payroll and FTES per CECO/Outlet reconciliation (Closing + EFT + Budget)
  • Review staff schedule/allocation (Check possible mistakes in the documents; formulas, inputs)
  • Calculate FTEs per area/outlet according to the schedule checked
  • Check FTEs figures in schedule vs FTEs figures in payroll software (HH.RR)
  • Staff holidays and overtime status/templates
  • Review/check outsourcing reconciliation with Housekeeping Manager, Front Office Manager, F&B Managers, and check POs
  • Extra payroll/bonus provision status and difference with closing, EFT and Budget
  • IC payroll reconciliation check/review and difference with closing, EFT and Budget
  • Total Payroll reconciliation with P&L and difference analysis vs. EFT and Budget
  • Inventory: How the inventory and Purchase Cost processes are managed, as well as the information that is distributed to each person responsible
  • Category tree materials check and used materials in POs
  • Follow POs and GRs status (including warehouses amounts), during month and critical previous inventory
  • Inventory auditing during inventory process
  • Focus on large events that may affect food cost (estimations)
  • Before posting, check per warehouse the inventory status and main differences (positive and negative differences)
  • After posting, check that inventory has been fine uploaded in P&L
  • Analysis and check costs with managers and GM
  • Providing Flash Food costs reports at least twice per week
  • Proving monthly menu engineering and beverage potential reports
  • Other Expenses closely follow up:
  • Energy cost control
  • Expenses for Reinvoicement and check with Revenue
  • Repairs, maintenance
  • Room and restaurant supplies
  • Variable and fix rent. (Knowing the lease contract in detail)
  • Rents income right applied.
  • Control fees with externals/partners and P&L.
  • Identify and report central costs (I.e., Marketing, IT, Bank expenses, etc.) with GM and regional controlling.
  • FO Audit:_Review_ FO tasks for monitoring, reconciliation, production and collections - incidents and reservations, deposits, advances (monthly basis).
  • Guest Ledger. Checking with FO all the pending payments and doing follow up with events and reservation teams. Focus on large events.
  • Credit C status follow up.
  • Review prepayments sent, answer cases, resolve incidences of Credit Cards & prepayments.
  • Check F&B and FO tills before money is sent to the bank. Notify incidences. Check cash status.
  • Commissions. Onyx status and follow up answers according deadlines.
  • Cancellation fees and no shows status with FO Manager.
  • Internal control and procedures: Set-up/maintain the local administrative organization and internal control, in line with the corporate policies and procedures. Support the hotel management team with incorporating Minor Europe policies and procedures.

Requirements: To succeed in this role, you should have a strong background in finance and operations management, with excellent analytical and problem-solving skills. You should also have experience in supervising financial aspects of a hotel, including payroll, inventory, and other expenses. Strong communication and interpersonal skills are essential for this role, as you will be working closely with department heads and hotel management team.

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