Administrative Coordinator

About ITT Inc.

ITT Inc. is a leading industrial manufacturer of critical, engineered components that serve fast-growing end markets in transportation, flow, energy, aerospace, and defense.

The company's differentiation is sustained through a combination of several factors: execution, the quality of its leadership, and its DNA as an engineering leader.

We have a clear purpose as an organization: to provide our customers with cutting-edge solutions to help solve their most critical needs.

Key Responsibilities

As an Executive Support Specialist, you will provide administrative, organizational, and logistics support to the business activities under the supervision of the President Senior Executive Assistant.

Main responsibilities will include:

• Providing assistance in agenda management
• Planning and booking meetings, interviews, trainings, and external customer visits
• Managing communication with internal and external contacts
• Handling phone requests/responding to emails and getting/giving information to external contacts
• Coordinating trips (train, flights, hotels, car rental) with travel agencies
• Monitoring the cost and administrative records
• Preparing expense reports
• Archiving contracts, ensuring invoices are signed and paid
• Creating purchase requests on SAP
• Planning and preparing special events/international meetings/partners visits

Requirements

We are looking for an individual with:

• Excellent written and verbal communication in English and Italian (French is a plus)
• Outstanding time-management skills and the ability to prioritize, organize, and coordinate multiple tasks
• Ability to work well with all levels of management, staff, departments, and third parties
• Ability to handle confidential information with discretion, to adapt to various competing demands
• Excellent communication skills
• Responsibility, integrity, and accountability
• Self-awareness and thoughtfulness
• Ability to travel for company events