Marine Installation Administrative Coordinator
2 giorni fa
ROLE OVERVIEW:
The Marine Installation Administrative Assistant will be part of the Energy Projects business unit, joining the Marine Installation team. This role involves supporting the Submarine Installation Department with office activities, document management, and contributing to the development of tools for simplifying and reorganizing installation personnel management.
KEY RESPONSIBILITIES:
Backoffice Support
- Track offshore personnel movements, including travel plans and manning planning, in agreement with management.
- Support Marine Operations and HR in planning documentation for working abroad and tracking movements within countries.
- Maintain VISAs and support personnel planning for interviews and VISA obtaining.
- Manage team certification documents (medical & HSE certs, technical certs).
- Review team utilization days and maintain the engineering documentation database.
- Support cost controlling, including checking invoices for offshore activities and allocating costs to project cost codes.
QUALIFICATIONS & EXPERIENCE:
Minimum Qualifications:
- Degree in Management or Accounting Diploma preferred.
- Back-office skills mandatory.
- Full proficiency in written and spoken English, with other languages as a plus.
- High knowledge of Microsoft Office and MS Project.
- Location: Italy, Milan.
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