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Administrative Coordinator

1 mese fa

Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno
Job Title: Admin Coordinator

About the Role:

We are seeking a highly skilled and organized Admin Coordinator to join our team at Gilead Sciences S.r.l. The successful candidate will provide administrative support to the General Manager and be responsible for coordinating key aspects of the day-to-day business.

Main Responsibilities:
  • Provide administrative and clerical support to the General Manager, including management of strategic projects.
  • Organize HQ visits, including transfers, banquets, and town hall meetings, and create presentation materials as needed.
  • Gather, collect, record, track, and verify complex data and information from multiple sources.
  • Manage admin/chef of staff responsibilities, prioritize workload, and coordinate large projects with minimal guidance.
  • Arrange for needed resources, use software programs to create graphs, charts, spreadsheets, and presentations, and create draft reports, documents, and templates using raw data.
  • Understand the goals and objectives of the affiliate and contribute to their attainment.
  • Coordinate financial work, including the preparation of annual budgets, reviews of monthly budgets, and research of variances.
  • May assist with facilities space planning, office set-up, and business continuity plans.
  • Organize the agenda of the General Manager, screen and prioritize mail and email, and assist in the orientation of new administrative assistants and other staff.
  • Coordinate large events, including planning, organizing, and implementation of event activities.
Requirements:
  • Excellent verbal and written skills in English and Italian.
  • English level C1.
  • Excellent interpersonal skills.
  • Knowledge and understanding of administrative and office policies and procedures.
  • Good understanding of the pharmaceutical industry preferred.
  • Must possess good proofreading and editing skills of technical documents.
  • Advanced knowledge and experience using office software.
  • Works under minimal supervision.
Education and Experience:
  • Requires a minimum of a high school diploma.
  • 5+ years of administrative experience in a GM's office.
  • Experience in a pharma affiliate preferred but not mandatory.