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Administrative Coordinator

1 mese fa

Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

Job Summary

The Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, with a strong understanding of administrative and office policies and procedures.

Main Responsibilities

  • Provides administrative and clerical support to the General Manager, including management of strategic projects.
  • Organizes HQ visits, including transfers, banquets, and town hall meetings.
  • Gathers, collects, records, tracks, and verifies complex data and information from multiple sources.
  • Manages admin/chef of staff responsibilities, prioritizes workload involving multiple large projects/timelines.
  • Arranges for needed resources to meet timelines.
  • Creates draft reports, documents, presentations, and templates using raw data.
  • Understands the goals and objectives of the affiliate and contributes to their attainment.
  • Spends a significant amount of time with financial work, including coordinating the preparation of annual budgets and reviewing monthly budgets.
  • May assist with facilities space planning or office setup and supports business continuity plans.
  • Organizes the agenda of the General Manager and screens and prioritizes manager's mail and email.
  • Assists in the orientation of new administrative assistants and other staff.
  • Responsible for coordinating large events, including planning, organizing, and implementation of event activities.

Requirements

  • Excellent verbal and written skills in English and Italian.
  • English level C1.
  • Excellent interpersonal skills.
  • Knowledge and understanding of administrative and office policies and procedures.
  • Good understanding of the pharmaceutical industry preferred.
  • Must possess good proofreading and editing skills of technical documents.
  • Advanced knowledge and experience using a number of office software.
  • Works under minimal supervision.

Education and Experience

  • Requires a minimum of a high school diploma.
  • 5+ years of administrative experience in a GM's office.
  • Experience in a pharma affiliate preferred but not mandatory.