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Administrative Support Specialist

1 settimana fa

Roma, Lazio, Italia FAO A tempo pieno

About the Role

FAO is seeking a highly organized and detail-oriented Office Assistant to support the smooth operation of our work unit.

The successful candidate will perform various administrative transactions, provide office support services, and interact with colleagues from within the team. They will be responsible for typing and formatting routine correspondence, collating documents, and maintaining office files and reference systems.

Key Responsibilities

  1. Type, format, and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
  2. Receive and direct telephone calls and visitors; screen and send emails; respond to internal and external inquiries or refer to appropriate contacts/units.
  3. Enter, retrieve, structure, and update selected information and data from various sources; present results in standard format.
  4. Set up and maintain office files and reference systems according to standard procedures.
  5. Initiate, view, and track administrative transactions in financial, travel, and human resources systems.
  6. Support meeting organization and administration, workshops, and events.
  7. Assist with travel arrangements: organize transport, logistics, accommodation, and documents.
  8. Ensure availability of office supplies and proper maintenance of office equipment.