General Manager Assistant

2 settimane fa


Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

About the Role

We are seeking a highly skilled and experienced Administrative Coordinator for GM Office to join our team at Gilead Sciences S.r.l.

As an Administrative Coordinator, you will provide critical support to the General Manager, ensuring seamless day-to-day operations and contributing to the success of our affiliate.

Key Responsibilities:

  • Provide administrative and clerical support to the General Manager, including management of strategic projects.
  • Organize HQ visits, including transfers, banquets, and town hall meetings, and create presentation materials as needed.
  • Gather and record complex data from multiple sources, and manage admin/chef of staff responsibilities.
  • Manage multiple large projects/timelines, including coordinating or leading the implementation of new software applications/databases.
  • Arrange resources to meet timelines, and use software programs to create graphs, charts, and presentations.
  • Under GM's direction, create draft reports, documents, and presentations using raw data.
  • Understand and contribute to the attainment of affiliate goals and objectives.
  • Coordinate financial work, including the preparation of annual budget and review of monthly budget.
  • May assist with facilities space planning and office set-up, and support business continuity plans.
  • Organize the agenda of the General Manager and screen and prioritize manager's mail and email.
  • Assist in the orientation of new administrative assistants and other staff.
  • Coordinate large events, including planning, organizing, and implementation.

Requirements and Qualifications

  • Excellent verbal and written skills in English and Italian are required.
  • English level C1 is required.
  • Excellent interpersonal skills are required.
  • Requires knowledge and understanding of administrative and office policies and procedures.
  • Good understanding of the pharmaceutical industry is preferred.
  • Must possess good proofreading and editing skills of technical documents.
  • Advanced knowledge and experience using a number of office software.

Education and Experience Requirements

  • Requires a minimum of a high school diploma.
  • 5+ years of administrative experience in a GM's office is required.
  • Experience in a pharma affiliate is preferred but not mandatory.


  • Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    At Gilead Sciences, Inc., we're seeking a highly skilled Administrative Coordinator & Assistant to General Manager to join our team. This role will provide administrative and clerical support to the General Manager, including management of strategic projects.Main Responsibilities:Provides administrative and clerical support to the General Manager, including...


  • Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    Job SummaryThe Administrative Coordinator and Assistant to General Manager will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, as well as strong interpersonal skills.Main ResponsibilitiesProvides...

  • General Service Assistant

    4 settimane fa


    Milano, Lombardia, Italia Applied Materials A tempo pieno

    Job Title: General Service AssistantApplied Materials is seeking a highly skilled and experienced General Service Assistant to join our Facility and Real Estate team in Agrate Brianza (Monza).Main Responsibilities:Manage the building, including following up on suppliers of goods and services, executing development projects, and maintaining the ordinary...

  • General Service Assistant

    2 settimane fa


    Milano, Lombardia, Italia Applied Materials A tempo pieno

    Job Title: General Service AssistantJob Summary:We are seeking a highly skilled General Service Assistant to join our team at Applied Materials in Agrate Brianza, Monza. The successful candidate will be responsible for providing administrative support to our Facility and Real Estate team.Main Responsibilities:Building Management:• Follow up suppliers of...

  • Office Manager Assistant

    3 settimane fa


    Milano, Lombardia, Italia Sales Line S.R.L. A tempo pieno

    Join Sales Line S.R.L. as an Office Manager AssistantWe are seeking a highly organized and detail-oriented Office Manager Assistant to support our Managing Director in Milan. As a key member of our team, you will be responsible for managing the Managing Director's agenda, providing administrative support, and coordinating internal and external...

  • Office Manager Assistant

    3 settimane fa


    Milano, Lombardia, Italia Sales Line S.R.L. A tempo pieno

    Job Title: Office Manager AssistantAbout the Role: We are seeking a highly organized and detail-oriented Office Manager Assistant to support our Managing Director in Milan. The ideal candidate will have at least 4 years of experience in a similar role and possess strong problem-solving skills, excellent communication skills, and a high level of...

  • Assistant Store Manager

    4 settimane fa


    Milano, Lombardia, Italia Subdued A tempo pieno

    Job Title: Assistant Store ManagerIn qualità di Assistant Store Manager, entrerai a far parte della grande famiglia Subdued e attraverso la tua energia e professionalità diventerai ambasciatrice del brand e il volto dei nostri negozi.Responsabilità:Istruire e supportare gli altri membri del teamMonitorare le disponibilità del negozio e del...


  • Milano, Lombardia, Italia Bic A tempo pieno

    About the RoleWe are seeking an exceptional Executive Assistant to provide high-level administrative support to our General Manager Europe and the Head of Functions. As a key member of our team, you will play a critical role in ensuring the effectiveness of our Europe management team.Key ResponsibilitiesProvide sophisticated calendar management and...

  • Assistant Store Manager

    4 settimane fa


    Milano, Lombardia, Italia Dr. Martens A tempo pieno

    Job Title: Assistant Store ManagerWe are seeking a highly motivated and experienced Assistant Store Manager to join our team at Dr. Martens in Milano, Corso Buenos Aires. As an Assistant Store Manager, you will be responsible for supporting the Store Manager in the day-to-day operations of the store, driving sales growth, and delivering exceptional customer...

  • General Manager

    3 settimane fa


    Milano, Lombardia, Italia Sfdbrands A tempo pieno

    Job Title: General ManagerJob Summary:We are seeking an experienced General Manager to lead our plant operations and drive business growth. As a key member of our management team, you will be responsible for overseeing the day-to-day operations of our facility, ensuring high-quality products, and meeting business objectives.Key Responsibilities:Lead and...


  • Milano, Lombardia, Italia Lidl in Deutschland A tempo pieno

    PosizioneSiamo alla ricerca di candidati per il ruolo di Assistant Store Manager presso Lidl. Questo ruolo offre l'opportunità di lavorare in un ambiente dinamico e di sviluppare le tue competenze professionali.Compiti e responsabilitàGestire i punti vendita Lidl in collaborazione con lo Store ManagerAssicurarsi che i punti vendita siano sempre ben...


  • Milano, Lombardia, Italia Alstom A tempo pieno

    {"title": "Executive Assistant", "description": "Job SummaryWe are seeking an experienced Executive Assistant to join our team at Alstom. As a key member of our management team, you will provide administrative support to our General Manager and execute administrative tasks with a high level of competence and professionalism.Key ResponsibilitiesAct as the...


  • Milano, Lombardia, Italia Marriott International A tempo pieno

    Marketing Manager AssistantCasa Brera is seeking a Marketing Manager Assistant to join its pre-opening team. This role is responsible for creating and executing property-level communications, working closely with the Director of Marketing to drive revenue and enhance the hotel's image.Key Responsibilities:Execute annual marketing plan with the Director of...


  • Milano, Lombardia, Italia Gi Group S.P.A A tempo pieno

    Assistant Store Manager Pelletteria Ed Accessori MilanoLa nostra azienda, Gi Group S.P.A, è alla ricerca di un Assistant Store Manager per il nostro negozio di pelletteria ed accessori a Milano. La risorsa selezionata si occuperà di assistere lo Store Manager nella gestione e nell'organizzazione del punto vendita.Compiti e ResponsabilitàAssistere lo Store...


  • Milano, Lombardia, Italia ONLY A tempo pieno

    ASSISTANT STORE MANAGERPer il nostro punto vendita a Milano, stiamo cercando un Assistant Store Manager che, in stretta collaborazione con lo Store Manager, si occuperà di: Coordinare la gestione dello staff del negozio, supervisionandone l'organizzazione dei turni e la formazione, monitorandone le performance e promuovendone la crescita. Organizzare e...


  • Milano, Lombardia, Italia ONLY A tempo pieno

    ASSISTANT STORE MANAGERWe are seeking an Assistant Store Manager to join our Scalo Milano team. In this role, you will work closely with the Store Manager to achieve sales targets and implement marketing strategies. Your responsibilities will include:Coordinating staff management, including scheduling and training, and monitoring performance.Organizing and...


  • Milano, Lombardia, Italia ONLY A tempo pieno

    Assistant Store Manager Scalo Milano JobWe are looking for an Assistant Store Manager to join our team at Scalo Milano. As an Assistant Store Manager, you will be responsible for coordinating the store's operations, supervising staff, and ensuring excellent customer service.Key Responsibilities:Coordinating store operations, including staff management,...


  • Milano, Lombardia, Italia Lidl in Deutschland A tempo pieno

    La nostra offertaSiamo alla ricerca di candidati per il nostro percorso di formazione e lavoro, che ci permetterà di sviluppare le competenze necessarie per ricoprire il ruolo di Assistant Store Manager nei Punti Vendita di Lidl.Il percorso di 2 anni di formazione e lavoro prevede la partecipazione a corsi teorici presso l'Istituto Tecnico Superiore di...


  • Milano, Lombardia, Italia Lidl in Deutschland A tempo pieno

    IntroduzioneSiamo alla ricerca di apprendisti Assistant Store Manager da inserire nel percorso di formazione e lavoro "Lidl 2 your career", che abbiamo progettato in collaborazione con AHK Italien la Camera di Commercio Italo-Germanica e gli Istituti Tecnici di Brescia e Firenze.La posizioneSvolgerai un percorso di 2 anni di formazione e lavoro, al termine...


  • Milano, Lombardia, Italia Waddi Srl A tempo pieno

    Waddi Srl, una società specializzata nella ricerca e selezione del personale, per conto di una prestigiosa Società di Servizi specializzata in Revisione Contabile, Consulenza Fiscale e Legale e Finanza d'Impresa, ricerca un professionista di alto livello per ricoprire il ruolo di Assistant Manager Controllo Di Gestione E Direzione - Studio Professionale.Il...