Senior Procurement Specialist

1 mese fa

Roma, Lazio, Italia ARCS Culture Solidali A tempo pieno
Job Title: Senior Procurement Specialist

ARCS Culture Solidali is seeking a highly skilled Senior Procurement Specialist to support the operational and technical procurement processes for the PASS project in Italy and Jordan.

Key Responsibilities:

  • Lead on complex solicitation, selection, and negotiation processes with vendors and ensure compliance with AICS RBM procedures and ePrag rules and regulations.
  • Coordinate with technical teams to develop criteria for the procurement of goods and services throughout the project life cycle.
  • Build and manage strong relationships with vendors and subcontractors for effective program implementation.
  • Prepare documents related to every procurement procedure according to AICS RBM and ePrag guidelines.
  • Guide project partners through procurement procedures to ensure compliance with AICS and ePrag guidelines.
  • Respond to procurement requests from program staff in a timely manner.
  • Collaborate with technical colleagues to conduct market research and gather market surveys.
  • Ensure procurement activities are carried out in accordance with contractual requirements.
  • Coordinate bid evaluation, including leading evaluation committees and preparing summary reports for review and approval.
  • Monitor contracts and purchase orders issued to vendors and follow-up as necessary to ensure compliance with terms and conditions.
  • Contribute to the preparation of requests for approvals and/or waivers.
  • Maintain the overall integrity of the procurement filing system.
  • Maintain the project's tracking system, including regular updates to the vendor database and subcontracts tracker.
  • Develop and maintain procurement-related documentation.
  • Provide procurement status reports as requested.
  • Provide training and mentorship to project staff on procurement policies, ePrag, and RBM, as required.
  • Monitor and track incoming shipments and collect incoming shipment documentation from vendors and donors.
  • Manage activities, deliverables, and invoices to ensure that payments are invoiced, payment packages are prepared, and invoices paid against completed work through coordination with the finance team or home office, as appropriate.
  • Build and manage vendor relationships.

Requirements:

  • Bachelor's degree or equivalent experience in procurement, subcontract, or another relevant field.
  • Minimum of three (3) years of demonstrated experience in negotiating, managing, and closing local procurements.
  • Experience evaluating proposals, awarding, and managing procurements for EU projects.
  • Proven experience in applying European PRAG in international cooperation projects.
  • Strong interpersonal skills and ability to work with culturally diverse staff.
  • Knowledge of Jordan operating environment.
  • Fluent English and Italian required.
  • Preferred requirements: proficiency in Arabic, previous work experiences in MENA area, previous experience with AICS RBM procedures.

How to Apply:

Please submit your CV and motivation letter to the email address specified in the job posting. Only shortlisted candidates will be contacted for an interview.

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