Finance & Admin Assistant – Belonging to the Protected Categories (Italian Law 68/99)

21 ore fa

milan, lombardy, Italia Altro Tempo pieno

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Singapore Airlines, a leading international airline, invites interested candidates to apply for a temporary position as Finance & Admin Assistant in Milan.
This opportunity is reserved for candidates belonging to the Protected Categories (art. 4 of Italian Law 68/99)
Type of contract: temporary (12 months) – subordinate fixed term employment contract
Role: Finance & Admin Assistant
Contractual level: 6
Starting monthly salary gross: EUR 1.973 gross for 14 monthly instalments
Workplace: Milan office
The role requires strong coordination skills, attention to detail, and the ability to manage multiple operational processes.
This position works closely with landlords, leasing companies, vendors, regulatory authorities, fiscal consultant, and internal departments.
Key Responsibilities and duties Posted Staff Monitor and liaise with landlords on rental agreements, utilities contracts, and related invoice verification
Coordinate residence-related administrative matters for posted staff
Manage and liaise with leasing company on car administration matters, and related invoice verification and reconciliation
Coordinate vehicle maintenance, accident reporting, insurance, and traffic fines with posted staff and vendor
Support employee mobility, relocation, and accommodation matters
Coordinate travel and logistical arrangements when required
Admin Manage contracts, RFQs, and vendor coordination
Manage RFP processes using SAP Ariba system, including vendor coordination and documentation management
Use Ariba system to upload, maintain, and track contracts and related procurement documentation
Coordinate with Vendors, Business Units (BU), local lawyer, and Head Office on contract drafting, review, clarification, approval, execution, and documentation processes
Perform World-Check sanctions screening and compliance checks on vendors and relevant counterparties based on screening requests submitted by all Business Units (BU) within SQ Italy
Manage and monitor official PEC email communications, including dissemination and coordination with relevant stakeholders
Liaise with ENAC (Civil Aviation Authority) and other regulatory authorities
Prepare and submit the required documentation for flight protection requests to ENAC, communicate requirements and approvals to relevant internal departments, and coordinate with ENAC to ensure timely processing
Coordinate general services for SQIT offices
Manage office facilities, maintenance, utilities, and service providers
Handle procurement support and purchase coordination
Maintain office assets, inventory, and administrative records
Coordinate office access security keys, parking, and workspace arrangements
Support meetings, events, and corporate administrative activities
Coordinate with HQ and internal departments on administrative matters
Local Bookkeeping Submission of incoming and outgoing invoices to fiscal consultant
Local bookkeeping data capture and documentation maintenance
Maintain proper filing of financial and accounting documents
Assist in audit preparation and document retrieval
Monitor

Finance & Admin Assistant – Belonging to the Protected Categories (Italian Law 68/99)

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Finance &amp; Admin Assistant – Belonging to the Protected Categories (Italian Law 68/99)

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Finance & Admin Assistant – Belonging to the Protected Categories (Italian Law 68/99)