Executive Administrative Assistant

**Ref. 204 C**

**Executive Administrative Assistant**:
**Administration Unit**

With a history of contributing to several approved drugs, and its own internal pipeline of oncology and other therapeutic assets, IRBM is powered by deep collaborations and decades of expertise from leading global institutions. Our comprehensive in-house capabilities assist partners in achieving key milestones and progressing towards clinical readiness, positioning IRBM as a major player in driving innovation in the pharmaceutical and biotech fields.

IRBM Group also has a GMP - certified Contract Development and Manufacturing Organization (CDMO), ADVAXIA Biologics. ADVAXIA is authorized to produce investigational medicinal products by the Italian National Regulatory Authority (AIFA) and is compliant with the FDA and EMA regulatory guidelines.

We are excited to offer the opportunity for a highly motivated Executive Administrative Assistant to join the Company and enhance our business and scientific efforts. This role is crucial as it bridges our administrative and scientific teams, facilitating seamless communication and operational efficiency.

**Key Responsibilities**:

- Implement and oversee office systems, including data management and filing;
Manage travel arrangements, visa procurements and accommodation for staff;
Handle phone calls, inquiries, and requests, addressing them appropriately;

Perform dictation and transcribe information accurately.
**Competencies**:

- Exceptional written and oral communication skills in both Italian and English;

- Ability to work under pressure and meet strict deadlines;
Strong organizational and time management skills;
Ability to research, digest, analyze and present material clearly;
Flexibility and adaptability, capable of juggling a range of different tasks;
Discretion and ability to handle confidential information

**Requirements**:
Basic qualifications:

- High school diploma or equivalent; college degree preferred;
At least 2+ years of experience in the same role.
**Preferred qualification**:

- Bachelor’s degree.
Bilingual proficiency in Italian and English (C1/C2 certification required);
The position is based in Pomezia (RM)
- IRBM considers all qualified applicants without discrimination, including on the basis of race, gender, age, disability, gender identity or expression, national origin, religion, sexual orientation, or other protected classes. We nurture an inclusive culture where everyone can show their full potential and enjoy a fulfilling career._