Executive Assistant

**Job Description Summary**: We are looking for an Executive Assistant who will be providing executive support to our senior leadership team. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, organizes and coordinates executive outreach and external relations efforts; and oversees special projects. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**Essential Responsibilities**
- Providing administrative and organizational support including but not limited to prioritize conflicting needs and handle matters expeditiously
- Proactively engage on and see projects through to successful completion within strict deadlines
- Plan, schedule, and arrange business meetings and travel itineraries
- Prepare and reconcile expense accounts
- Edit presentations, reports, spreadsheets, take meeting minutes, and support business reviews
- Prepare, evaluate, and edit incoming and outgoing communications for multiple executive
- Direct business contacts to appropriate managers
- Coordinate onsite and offsite business meeting and events
- Manage conference / huddle rooms and common office area
- Raising and receiving purchases orders
- Booking travel and managing expenses
- Diary and meeting management
- Raising and receiving purchases orders
- Managing multiple projects and priorities and initiating follow up to ensure timely achievement of commitments
- Creating presentations for internal use
- Assist with passport and visa requirements

**Qualifications/Requirements**
- Degree from an accredited University
- Extended experience in similar roles
- Proven executive standing and ability to establish trusted relationship with the Leadership Team
- Ability to deal with ambiguity and work autonomously
- Ability to maintain high level of integrity and confidentiality
- Strong verbal and written communication skills and ability to draft clear and concise communications
- Strong administrative experience
- Excellent interpersonal skills, leadership skills and teamwork
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
- Fluent in English and Italian
- Work Visa, in accordance with local regulation, is required.

**Desired Characteristics**
- Ability to prioritize, anticipate needs and solve problems
- Strong organizational skills and exceptional attention to detail and accuracy
- Highly motivated, confident, able to work without direct supervision
- Ability to perform under pressure and against tight deadlines
- Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices
- Applies policies, procedures and precedent to make timely, routine decisions of limited, clear choice
- Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate

**What we offer**

**Smart working and work life-balance**

Avio Aero, when possible, promotes remote work and encourages a good, healthy and satisfying work-life balance. We value our employees’ wellbeing; hence we offer a variety of improvement programs aimed to preserve anyone’s psychological safety and daily needs.

**Total Rewards**

At Avio Aero, we understand the importance of Total Rewards. As a new joiner to Avio Aero we are pleased to offer the following welcome benefit plan:

- Performance related bonuses and local bonus scheme
- Flexible benefits platform
- GE Aviation share plan
- Life and injury insurance
- Private medical cover
- Employee assistant program
- Employee special awards (service and recognition)
- Local special agreements and discounts
- English and languages training for you and one member of your family
- Technical, Leadership and development trainings

**Inclusion & Diversity**

Avio Aero is proud to be an Equal Opportunity Employer and we are strongly committed to maintain an inclusive and diverse environment. Every employment decision is taken regardless to national or ethnic origin, religion, sexual orientation, gender identity or expression, age, disability, etc.

**Additional Information**:
**Relocation Assistance Provided**:No