Property Management Finance Specialist

**ABOUT US**

P3 is a long-term investor, manager and developer of European warehouse properties with more than 9,7 million m² of assets under management and land bank of 2 million m² for further development.

P3 has commercial activities in 11 countries and has been investing and developing in European markets for over two decades. And because we care about our customers and communities where we operate, we develop environmentally friendly, sustainable warehouses to the highest international standards.

Headquartered in Prague, P3 employs more than 270 people with 25+ nationalities across 11 offices in key European cities, offering integrated development, asset and property management services.

Attracting the right talents is key for our future. We are looking for ambitious and passionate experts who can help us make P3 THE leading logistics warehouse provider in Europe.

**OUR CULTURE**

Our company values - Integrity, Teamwork, Excellence, Ambition - are embedded deeply within the organisation, and guide our steps every single day. P3’s size and stability enable us to take a global view and yet at the same time we are just the right size to maintain our agile and flexible approach on local real estate markets.

Together, we create an environment that encourages personal growth because we know we are successful mainly thanks to the people who make P3. We recognise and reward outstanding performance and motivate people to contribute to our mutual goals and turn their good ideas into great outcomes. We encourage people to have ownership, make decisions and accept responsibility for them.

**WE ARE LOOKING FOR**

We are seeking a **Property Management Finance Specialist**to join our team in Milan.

**SOME OF THE INTERESTING CHALLENGES AHEAD OF YOU**

**1. Administrative and Accounting Management**
- Administration of active and passive contracts related to real estate assets (e.g., lease agreements, utilities, suppliers).
- Issuance of outgoing invoices and preparation of incoming invoices using property management software (e.g., Yardi).
- Accounting control and reconciliation for:
- Rental income and related ISTAT/HICP indexation.
- Recoverable and non-recoverable operating costs and service charges.
- Security deposits and bank/insurance guarantees as per lease terms.
- Support to tax consultants for the preparation of local tax declarations (IMU, TARI)
- Preparation, calculation and execution of Leasing Registration Taxes.
- Maintenance of tenant and supplier master data, management of aging reports, and credit collection activities in line with internal SLA.

**2. Receivables & Credit Risk Management**
- Continuous monitoring and analysis of receivables; early identification and resolution of deviations.
- Conducting first-line negotiations with tenants for payment solutions and overdue balances.
- Providing recommendations on lease securities (deposits or guarantees) to ensure adequate financial risk mitigation throughout lease terms.
- Issuance of all fiscal and legal communications to tenants in accordance with contract provisions.
- Collaboration with Finance and Asset Management teams to secure healthy AR and cash positions.

**3. Financial Management and Treasury Support**
- Review and classification and allocation of supplier invoices based on contracts and approved budgets.
- Execution of payments for OPEX, CAPEX, maintenance, utilities, insurance, and other operating costs.
- Operational management of bank accounts related to the assets (cash flow control, balances, transactions).
- Recording of general ledger entries and cost allocations across properties/units.
- Support in tax and legal compliance filings, yearly audits, and internal reviews.

**4. Periodic Reporting and Budget Control**
- Preparation and submission of monthly, quarterly, and annual financial reports, including:
- Tenancy schedules and rent roll.
- Detailed aging and arrears reports by tenant.
- Cash forecast sheets and actual vs. forecast variance analysis.
- Breakdown of costs and revenues by building/unit.
- CapEx reports and budget/forecast tracking.
- Service charge reconciliations with clear identification of recoverable vs. non-recoverable expenses.
- Contribution to financial reports for fund managers, owners, and external auditors.

**5. Document and Digital Archive Management**
- Organization and regular update of all legal, technical, financial, and insurance documents in digital archives.
- Preparation and maintenance of data rooms for asset disposals or due diligence processes.
- Management of documentation flow to external stakeholders (e.g., notaries, brokers, surveyors, insurers).

**6. Support During Closings and Transactions**
- Operational support in handover and return of leased units.
- Preparation and validation of financial data and documentation for asset disposal or acquisition.
- Reconciliation of all contractual and financial positions at closing (advance payments, balances, security deposits).

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