Projects and Facilities Management Services Officer, P4

DEADLINE FOR APPLICATIONS

24 August 2025-23:59-GMT+01:00 Central European Time (Rome)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

THE ROLE

This position is based in Rome and reports to the Chief of Infrastructure and Facilities Management Branch or a designate of the Director of WFP’s Management Services Division (MSD).

The job holder is expected to establish and strengthen relationships with relevant Italian government authorities, requiring strong advocacy and negotiation skills to achieve results. They provide authoritative advice, set standards, and establish processes for others to follow.

With in-depth technical knowledge and experience, the job holder identifies, analyzes, and resolves complex engineering issues, directs projects and work streams, and delivers technical expertise and solutions that support strategic objectives. They also develop new strategies and technical approaches when necessary.

Additionally, the job holder leads multi-disciplinary teams, including engineering and facilities staff, while overseeing clusters of project partners and stakeholders to execute real estate, engineering services, and possibly complex facilities management projects. The role also includes providing technical support, guidance, and oversight to field-based teams engaged in WFP’s infrastructure and facilities-related activities, ensuring alignment with global standards and operational needs in diverse contexts, including remote and high-risk areas.

JOB PURPOSE

To develop and lead planning and delivery of high quality, client-focused, and value-for-money real estate, facilities engineering and construction activities services, including management of projects, facilities management vendors, building partnerships and contributing to the cost-efficient and timely outcome delivery. The role also extends to supporting WFP’s field offices in implementing infrastructure solutions that enhance operational effectiveness and resilience in challenging environments.

KEY ACCOUNTABILITIES:
1. Management of the HQ Agreement (Italian - Law 114/1994) for the part related to the facilities:
- Establish and maintain productive relationships with local authorities, such as the Ministry of Foreign Affairs (MoFA), the Tax Agency and the Public Properties Agency.- Annual Financial and Technical Reporting of the expenditures under the HQ Agreement.- Develop annual facilities and infrastructure financial plans.- Liaise with government representatives to navigate regulatory frameworks and obtain necessary permits and authorizations.- Stay informed about relevant regulations and policies and communicate their impact on WFP's facilities and projects.

2. Real Estate strategy:
- Develop multi-year plans for the implementation of the Real Estate strategy.- Manage lease contracts for the WFP headquarters buildings and provide advisory support for field-based real estate acquisitions.- Negotiate lease terms that align with WFP's needs and strategic objectives.- Advocate and negotiate for infrastructure investments to property owners.- Provide guidance on infrastructure and facilities management in field locations, ensuring compliance with international and host-country regulations.

3. Maintenance and Operations:
- Oversee the effective management of building operations and systems in HQ and identify innovative and cost-effective solutions to ensure business continuity and environmental sustainability.- Ensure preventive and predictive maintenance programs to minimize downtime and extend asset life.- Ensure emergency and busin