Facilities Management Officer

Job Posting: 03/Oct/2024

Closure Date: 24/Oct/2024, 4:59:00 PM

Organizational Unit: CSLI

Job Type: Staff position

Type of Requisition: Professional

Grade Level: P-4

Primary Location: Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010365

CCOG Code: 1A03

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
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- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**
Infrastructure Services (CSLI) within the Logistics Services Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI also coordinates the special safety projects funded by the Government of Italy, which involves upgrading the headquarters buildings to the current safety norms. In addition, CSLI drives the implementation of the Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.

The post is located in the Corporate Logistics and Operational Support Team of the Infrastructure Services (CSLI) in the Logistics Services Division (CSL) at FAO headquarters, Rome, Italy.

**Reporting Lines**
The Facilities Management Officer reports to the Senior Facilities Management Officer/Head of CSLI.

**Technical Focus**
- Manage large renovation works.
- Manage facilities and infrastructural programmes.
- Liaise with Italian authorities for major maintenance works to be executed by the Ministry of Infrastructure.
- Liaise with Italian authorities for the approval process of major renovation works.
- Provide technical support for specific field projects.

**Key Results**
Plan and coordinate programmes/projects for the administration of physical operations and contribute to the safety of the Organization's staff and premises.

**Key Functions**
- Analyse and advise on the planning, design, construction and maintenance of major systems and facilities, as well as other engineering activities.
- Evaluate, review and revise project documents, ensuring design specifications in project proposals are accurate, sound, feasible and cost-effective.
- Recommend solutions to complex and unusual engineering problems including structural problems of the buildings.
- Conduct technical studies on engineering topics, developing guidelines for the planning and maintenance of programmes and facilities.
- Stay current with significant trends and improvements in methods and equipment through relevant engineering literature.
- Lead teams in studying critical problems related to the design or construction of systems and facilities, making recommendations for resolving specialized issues.
- Coordinate and ensure initiatives under the Organization's work on Corporate Environmental Responsibility, to reduce emissions, increase efficiency and integrate sustainability into the Organization's daily operations.
- Participate in planning missions, serving as technical adviser to committees or at international meetings.
- Collect and analyse data to identify trends or patterns, providing insights through graphs, charts, tables and reports. Utilize data visualization methods to support data-driven planning, decision-making, presentations and reporting.
- Perform other related duties as required.

**Specific Functions**
- Coordinate and supervise the maintenance of FAO headquarters' facilities, including both civil and technical infrastructures performed by CSLI staff and external contractors.
- Manage the planning and implementation of major maintenance works to be performed by FAO staff and contractors and/or by the Italian authorities(owners of the FAO headquarters' premises).
- Prepare the design and cost estimates of infrastructural p