Multi Property Director of Purchasing

**Position**: MULTI PROPERTY DIRECTOR OF PURCHASING (Full time #530344)

**Property / Office**: Mandarin Oriental, Milan

**Location**: Milan, Italy

**Mandarin Oriental Hotel Group**

Mandarin Oriental Hotel Group is the award winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world.

Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place.

**The Hotel**:
Ideally located on the charming Via Andegari, Mandarin Oriental, Milan is a stylish and intimate hotel, featuring 104 guestrooms, including 36 beautifully appointed suites. Set in the heart of the city, only steps away from the world-renowned La Scala opera house, it inhabits four elegant 18th Century buildings in Milan's most prestigious district. The hotel features a fine-dining restaurant, Seta and a bar-bistro, Mandarin Garden where an eclectic choice of contemporary cuisine and cocktails are offered in chic surroundings. The Spa at Mandarin Oriental, Milan is the city's most comprehensive, offering a holistic approach to rejuvenation and relaxation in tranquil, meditative surroundings that feature indoor swimming pool and six private treatment rooms. In addition, the hotel has two versatile function rooms that benefit from natural daylight.

The aim of the position is to mainly to provide synergies to the properties by combining suppliers, increase bargaining power in the market, formulates an approves vendors list encompassing all categories and negotiating costs and payment terms in line with P&Ps of the hotels.The position reports to the Directors of Finance of the properties and is a shared resource. Time spent in each location can be flex depending on volume, local needs, etc. The position oversees and manages the two purchasing teams of the hotels (purchasing managers, Storekeepers, receiving clerks, etc.). It is based in both hotels,

**RESPONSIBILITIES**
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
- Lead the sustainability projects (from purchasing perspective)
- Special CapEx (capital expenditure) projects - work with the hotels’ designers to procure the items for the special projects
- Research and identify new products and services for the hotel in the market.
- Monitor vendors for quality, service and price through standard purchasing specifications.
- Ensure the efficient operation of the Purchasing Department in all aspects.
- Ensure all process are in place and in line with MOHG P&P (Policies & Procedures) and compliant with internal and external audits
- Supervise and manage the teams to ensure that tasks are followed such as (non exhaustive task list of the departments’ duties and responsibilities):

- Implement sound purchasing policies, system and procedures in accordance with Company standards Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
- Ascertaining that a minimum of three independent genuine quotations must be obtained.
- Establish contracts to ensure reduced pricing for all operating areas of the hotel. The purchasing teams of the hotels should work with department heads in order to ensure technical specifications, scope, etc. to meet the requirements. Purchasing should be involved in the price negotiation and payment terms to ensure P&Ps are followed
- Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
- Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
- Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
- Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
- Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
- Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
- On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
- Issues regularly slow-moving item lists.
- Delegates and enforces first in/first out inventory rotation for all storeroom products
- Identifies items for standing orders using vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
- Ensures validity of items available, force issue obsolete items and follows up on action ta