Vacancy Notice V/ad/hrs/1/2025

**VACANCY NOTICE V/AD/HRS/1/2025**

The **European University Institute (EUI),**based in **Florence**,** Italy**

is organising a selection procedure based on qualifications and tests
to draw up a reserve list**1**for the post of

**HR Officer**

(Contract agent post, type 3a, FG III2)
**in the** **Human Resources Service**

The European University Institute (EUI) seeks **dedicated and highly** **motivated HR**
**professionals**.

The HR Officers will thrive in a **university setting** hosting more than 1000 **international**

researchers and employees, supporting the EUI’s Human Resources Service (HRS) in a **wide**
**spectrum of HR activities** including but not limited to recruitment and selection

procedures, learning & development, performance management, organisational design and
development, contract management & individual rights, strategy & policy making, HR

metrics, systems & analytics.

**Who We Are**

The **European University Institute (EUI)** at a glance:
- **an international organisation**set up in 1972;
- a research university focusing exclusively on **postgraduate, doctoral** **and post-**
**doctoral studies**, and **advanced research**;
- located in the hills overlooking the city of
Florence, Italy.

The Institute also hosts the Historical Archives of the
European Union.

The EUI strives to secure the highest standards in the
employment of the staff with due regard to the importance of reflecting both gender balance
and a wide geographical basis, with reference to the Member States of the European Union.

1 The reserve list may be used to fill similar vacant future positions in other units of the European
University Institute. Cf. President’s decision No 15/2021of 27 April 2021 laying down a procedure for
the use of reserve lists.
2 cf. Annex II

1

**Our Unit**

The **Human Resources Service** (HRS) provides a broad range of
services to the EUI management and its academic and
administrative staff. It advises the President, the Secretary General,
the Chief Operating Officer and EUI Managers in the field of human
resources. It assists the workforce of approx. 750 employees
(comprising circa 400 academic and teaching staff, circa 330
administrative staff and circa 35 trainees) as well as approx. 130

retirees with their contractual rights and obligations, while also managing their employment
contracts.
The team is composed of 28 committed and highly-motivated HR professionals. They ensure
the efficient, qualitative and timely management of the full spectrum of HR activities such as
selection, recruitment, learning and development for both academic and administrative staff.

**Your Key Responsibilities**

The **HR Officer** will bring their expertise on HR processes and procedures to support the
academic and administrative activities of the EUI.

In particular, the **HR Officer** will be supporting one or more of the following areas of HR
activity:
**HR Operations** **HR Strategy Talent Management**
- Performance
- Recruitment & selection - HR metrics management
- Contract management &
- HR policies - Learning & development
individual rights - HR IT systems - Workforce planning - Organisational design and
development

The main duties, depending on the designated area of HR activity, may vary and include the
following:
Policy/ Strategy Making:

- Contributing to the development of new HR policies and/or projects such as process

mapping (translating and refining HR processes), attraction/retention of talents, workforce
planning, learning and development, performance management, organisational design
and development etc.;
- Providing insights, HR statistics and HR data to allow managers to prepare strategic

documents;
- Helping to prepare and follow up on periodic reporting and HR data analysis to support

strategic projects and initiatives.

2

Role in administrative processes:

- Being responsible for a category or a group of

staff members (teaching or administrative) with
regard to all HR procedures;
- Preparing and contributing to the management of

selection and recruitment procedures including
drafting vacancy notices, launching calls and
determining their eligibility, organising and
following up on selection boards;
- Maintaining and updating the HR Management System;
- Managing individual staff files, establishing individual rights and entitlements in
- accordance with EUI staff rules and regulations;
- Contributing to the Service’s learning and development activities;
- Contributing to the analysis, validation and standardisation of job descriptions;
- Preparing, launching and following-up on staff assessment and promotion exercises.

Representation/ communication:

- Representing the HR service inside and outside the EUI and liaising with internal and

external stakeholders;
- Acting as primary point of contact for questions related to staff issues;
- Contributing to the organisation and the design of events such as training activities,

orientation days, workshops, brainstorming s