Vacancy Notice V/ad/bfa acc/2/2025

**VACANCY NOTICE V/AD/BFA_ACC/2/2025**

The **European University Institute (EUI),**based in **Florence**,** Italy**
is organising a selection procedure based on qualifications and tests

to draw up a reserve list**1**for the posts of

**Officer in the Financial and Accounting areas**
**(Contract agent post, type 3a, FG III2)**

in the following units:

- Budget and Financial Affairs Service
- Accounting Service

The **Officer in the Financial and Accounting areas** will thrive in a university

and international setting hosting more than 1000 international scholars and

administrative staff with various backgro unds. They will be in charge of specific
research administration, financial, budge t and accounting management tasks to

support the organisatio n and EUI community.

(financial officer, accounting officer or both).

**Who We Are**

The **European University Institute (EUI)** at a glance:

- **an international organisation**set up in 1972;
- a research university focusing exclusively on

**post-graduate, doctoral** **and post-**

**doctoral studies**, and **advanced**

**research**;
- located in the hills overlooking the city of

Florence, Italy.

1 The reserve list may be used to fill similar vacant future positions in other units of the European

University Institute. Cf. President’s decision No 15/2021of 27 April 2021 laying down a procedure for
the use of reserve lists.
2 cf. Annex II

1

The Institute also hosts the Historical Archives of the European Union.

The EUI strives to secure the highest standards in the employment of the staff, with due

regard to the importance of reflecting both gender balance and a wide geographical basis,

with reference to its contracting states.

**Our Units**

The Budget and Financial Affairs Service (BFA) plays a crucial role in ensuring the effective
financial management of the EUI, supporting top management in strategic budgetary
decisions. It actively contributes to the success of the academic units, enabling them to
achieve their institutional goals in teaching and research.
BFA oversees the entire budgetary cycle—from preparing and implementing the annual draft
budget to ensuring compliance with financial regulations. It promotes sound financial
management by driving simplification initiatives and reinforcing accountability across the
Institute.
The BFA supports all administrative and academic units in implementing the budget and,
within the limits of its remit, manages the funds of the Institute’s structural budget and those
funds derived from external sources. Additionally, it is responsible for calculating and paying
salaries, pensions, and financial entitlements for all EUI contract holders.

The Accounting Service (ACC) provides internal and external stakeholders with qualitative and
quantitative financial information used for decision-making processes and for accountability.
It keeps, prepares and presents the EUI’s annual accounts in accordance with the financial
rules and within the applicable accounting and financial reporting framework. It establishes
and validates the accounting systems, and when necessary, validates systems set by the
authorizing officers or those used to provide or substantiate financial and accounting
information.
The Service is responsible for effective treasury management, ensuring the proper execution
of payments, revenue collection, and the recovery of amounts deemed receivable.
Additionally, it functions as the Secretariat for the Supervisory Board of the Pension Reserve
Fund. By providing transparent reports on the use of financial resources, the Service supports
the administration’s broader goals, helping to build trust among external stakeholders in the
management of public funds and facilitating the potential to attract additional financial
resources.

**Your Key Responsibilities**

**Financial Officer**

Reporting to the Team Leader/Head of Sector or Director, the Financial Officers will be in

charge of specific financial management and other equivalent technical/executive tasks.

Main tasks may include:
2

**Level of Expertise**:
management and reporting, specific to the work of the Budget and Financial Affairs
(BFA) Service.

**Representation/ Communication**:

- Representing the service inside and outside the EUI;
- Liaising with internal and external stakeholders regarding financial or pay and

remuneration-related issues, including advising on financial matters during
negotiations with external stakeholders.

**Policy/ Strategy Making**:

- Providing support to the Service management by giving insights into the strategy,

mission, objectives, and related developments;
- Monitoring and reporting risks associated with BFA activities.

**Level of autonomy and accountability**:

- Possessing a high level of autonomy; being accountable for their own work;
- Reporting to the Team Leader/Head of Sector or Director.

**Finance and procurement responsibility**:

- Initiating financial operations: managing incoming comm