Administrative Officer

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job._

**SUMMARY**:
The Administrative Officer serves as the Administrative Officer for the Assistant Chief of Staff, G1. Performs a variety of duties related to management of administrative and personnel service programs of the G1.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Serves as the Administrative Officer with responsibility for providing or obtaining a variety of management services essential to the direction and operation of the organization. Areas of responsibility include administrative management, human resources management, and records management.
- Prepares, reviews and controls correspondence for senior leadership’s signature and approval to ensure clarity, completeness, grammatical accuracy, proper coordination and compliance with policy. Set up command SharePoint accounts, manages them, and disestablishes them when no longer needed. Updates and maintains all electronic databases related to the directorate organization charts, and personnel rosters and ensures dissemination to all appropriate personnel. Coordinates with external offices for all required in-processing including security, personnel and information management.
- Supports the HR Specialists on all personnel issues and actions; and the administrative matters concerning the following: civilian personnel management; awards; personnel evaluation procedures; personnel selection policies and procedures; and records and correspondence management and controls to accomplish assigned duties. Provides organizational, personnel and administrative recommendations on the management of civilian personnel matters. Reviews, monitors, and advises on personnel actions and services.
- Serve as the principal advisor to various staff elements and their subordinates in the areas of office support services, administration, personnel management, document control, logistics, and a variety of other administrative matters.
- Provide interface between the G1, subordinate directorates/offices, and INSCOM and tenant staff elements.
- Generate documentation and ensures completeness, accuracy and adequacy for accomplishment of numerous personnel actions.
- Generate and review position descriptions, documentation for promotions, justification for training, documentation for awards and other write-ups to assure they conform to procedural requirements.
- Maintain up-to-date internal personnel records to include on-going personnel actions and status of each action, position descriptions currently assigned to employees, notification of personnel actions for each employee, and personnel policy information (i.e., guidance concerning Recruitment and Placement, Position and Pay Management and Management-Employee Relations).
- Monitor nominations made for awards, generating or providing assistance/advice to supervisors submitting such requests.
- Execute all administrative functions for hiring actions to include serving as the Human Resources representative on high-grade panels.
- Direct and coordinate administrative functions for various staff elements; ensures subordinate divisions and offices comply with all applicable policies and procedures. Advises the various staff elements on administrative matters requiring a broad knowledge of INSCOM missions, functions, and objectives.
- Provide guidance and advice to various personnel on the full range of administrative support services.
- Review and evaluate completed staff actions (memos, reports, studies, fact sheets, information papers) for overall quality of the document, appropriate levels of coordination, consistency, logic, soundness of recommendations, and compliance with policy. As required, contacts the originating office to recommend changes, etc. before documents are forwarded to the Commander.

**NON-ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Other duties as assigned.

**Required Skills**:
**Education, Experience & Licensure**:

- U.S. Citizen
- Must be a U.S. citizen and possess a Department of Defense Top Secret/SCI clearance with T5.
- Bachelor’s Degree or 5 years of commensurate experience.

**Skills, Knowledge and Abilities**:

- Have excellent proof reading/attention to detail skills
- Have Data Base Entry abilities (updating existing databases)
- Have the ability to interpret regulatory guidance
- Proficient in Customer Service Skills
- Must have excellent communication skills
- Be proficient in typing proficient with a broad range of Microsoft Office Programs
- Strong knowledge of Microsoft office 13 products
- Knowledge of office machines in order to print, scan, and fax documents
- Able to type 45 words per minute
- Proficient with a broad range of Microsoft Office Programs
- Strong knowledge of Microsoft Office 13 products
- Knowledge of office machines in order to print, scan, and fax documents
- Knowledge of va