Office Manager

Biotech Company
- Contratto a tempo Indeterminato

**Azienda**:
Biotech Company
- Key customers: Support the Site Head, the Associate Director Finance, and those tasked with projects concerning the office, as required.
- Vendors / purchase orders: Works alongside the Strategic Sourcing & Procurement team raising requisitions. Manages relationships with vendors, service providers, and landlord. Supports vendor set-up and on-boarding, signing of agreements and confidentiality agreements. Supports efforts to get invoices paid.
- Meetings/calls: Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.
- Health & Safety: Under guidance of the EHS group, reviews and updates health and safety policies and ensures they are observed. Interacts with all employees to ensure that their health and safety needs are met. Acts as the Office First Aid & Fire Safety representative.
- Facilities Projects: Manages office space, oversees refurbishments and layout needs. Ensures that all employees have an appropriate environment to undertake their duties in the office. Supports employees as required with needs to work from home, for example by procuring furniture and equipment.
- Office supplies: Co-ordinate, manage and order all office supplies with approval from the Site Head and/or Associate Director, Finance. Manage office inventories. Use office credit card to make some payments.
- Couriers: Organise couriers
- New starters and leavers: Support induction of new starters, supply of equipment, etc.; organise for equipment to be collected from leavers, etc.
- IT: Support the IT department with tasks in the Dublin office.
- Administrative support: Organizes and maintains data in spreadsheets; generate reports; organizes paperwork; and other related administrative duties as required.
- Record management: Manages procedures for retention, protection, retrieval, transfer, and disposal of records.
- Communications: Acts as the main point of contact for the Corporate Communications team for the European Business Office. Supports Digital Communications in keeping the Dublin Intranet Page up to date.
- Other interactions: Line management of Administrative Assistant covering the reception, providing guidance and mentorship as required. Fill in for this role if this person is out of the office.
- Travel and Expenses: Support travel bookings, and expense submissions.
- Contributes to team efforts to achieve operational efficiency and a positive working environment. Supports the organization of team socials and events.
- Various other support responsibilities as needed.
- Liaise with Office Managers at other offices in Europe, occasionally stand in for them if they are absent, and together define practice for various processes performed by the Office Managers.

**Competenze ed esperienza**:
equires [leaving cert equivalent], with further education preferred, and a minimum of 2-3 years of experience in a similar role
- Will substitute experience for education
- Must have a good level of English in addition to the local country language
- Self-motivated and ability to identify and perform work with modest level of supervision, handle/prioritize multiple tasks and simultaneous requests, and support multiple stakeholders
- Key skills: Ability to deal with ambiguity, proactive and persistent, ability to look at issues from different perspectives
- Technical proficiency in computer and phone systems (e.g. iPhone, MS PowerPoint, Outlook, Excel, Word, SharePoint, Teams, etc.)

**Completa l'offerta**:

- Contratto a tempo Indeterminato
- RAL max 55K
- Bonus fino al 14%