Executive Assistant

**Job Category **:Executive Assistants Group

**Job Details**:
CATEGORIE PROTETTE - Art. 1 (disabili) & 18 (Categorie protette) Legge 68/99

Department Description
Salesforce Executive Assistants are made up of a team of experienced professionals that are the backbone that keeps our executives organized across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description
We are looking for an Executive Assistant to contribute to the organization. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilize a unique skill set based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing administrative team.

Core Responsibilities
Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, offsite meetings, one-on-one meetings, etc.
Provide a welcoming environment for executive-level visitors and team members.
Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
Assist with food orders, luncheon planning, and coordination of other business related meetings as requested.
Support employee engagement activities which includes but not limited to swag & gifting, Volunteer Time Off, All Hands meetings, team dinners.
Other administrative and project duties as requested and spoken about with Executive.

Minimum Requirements
Minimum of 3-5 years of related experience within a fast-paced, growing office environment, tech/startup preferred.
Skillful execution of administrative activities, with high attention to detail, organization and process.

Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts, Zoom and conference calls.
Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.

Strong relationship management skills, ability to build a personal network throughout the company.

Strong Excel, PowerPoint, mail and calendaring skills (Gmail and Google Calendar experience a plus).
Excellent judgment, and respect for confidentiality and ethics

Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Google Calendar.

BA/BS degree or equivalent combination of applicable education, training and experience will be considered.

Additional Desired Skills/Traits
Prior experience
Customer centric orientation.
Agility and flexibility in response to changing priorities and needs.
Proven ability to manage projects, work under pressure and consistently make deadlines.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
Have the ability to handle confidential material with the utmost discretion.
Ensure communications are clear, thorough, and specific, with attention to follow-through.
Experience working with/in large administrative teams.

At Salesforce we believe that the business of business is to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects society through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more. Learn more about Equality at Salesforce and explore our benefits.

Salesforce welcomes all.

**Accommodations**:
**Posting Statement**:
At Salesforce we believe that the business of business is to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects society through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more. Learn more about Equality at Salesforce and explore our benefits.

Salesforce welcomes all.