Ethics Associate

Job Posting: 09/Aug/2024

Closure Date: 30/Aug/2024, 4:59:00 PM

Organizational Unit: ETH

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-6

Primary Location: Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010355

CCOG Code: 2201d

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Ethics Office (ETH) promotes high standards of ethical conduct, integrity, transparency and accountability at FAO, in line with the Standards of Conduct for the International Civil Service. The Ethics Office provides confidential advice and guidance to staff on ethical issues and coordinates ethics training for all staff. The Ethics Office administers the Organization's Annual Disclosure Programme aimed at identifying managing, reducing or eliminating the risk of conflicts of interest, and has responsibilities under the Organization's Whistleblower Protection Policy for the protection of staff against retaliation for reporting misconduct and for cooperating with duly authorized audits or investigations. The Ethics Office also contributes to the development of policy standards and education materials on ethics and integrity.

The post is located in the Ethics Office at FAO headquarters in Rome, Italy.

**Main Purpose**

The Ethics Associate manages the office and provides management support functions of the Ethics Office, ensuring smooth flow of office work and information within the Office and to/from internal and external stakeholders. The Associate also provides substantive support to various tasks related to the Office's mandate. The role requires applied knowledge and interpretation of office policies, procedures and practices. The incumbent provides procedural guidance to the personnel in the Office.

**Supervision Received/Exercised**

The Office Assistant reports to and receives guidance from the Senior Ethics Officer.
Work is performed autonomously, showing a high degree of initiative and independent judgment. Managerial guidance received focuses on integration of the work with related services and organizational units.

**Working Relationships**

The Ethics Associate maintains an extensive range of contacts both within the Organization and with external partners, counterparts and senior managers, providing comprehensive support services and offering process improvements. Matters are often sensitive, confidential or controversial, requiring proficient handling of information and contacts.

**Key Functions/Results**

1. Main administrative tasks related to the management of the Ethics Office:

- Review and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the supervisor's attention.
- Independently handle a wide range of complex and confidential information requests and inquiries (e.g. answer requests or draft responses, undertake research); respond or draft responses to a diverse range of correspondence related to the mandates of the Office.
- Provide information and guidance to personnel at all levels within the organizational unit; ensure understanding of intent and deadlines.
- Support delivery of all corporate reporting obligations (e.g. Internal Controls Questionnaire, Fraud Prevention Plan and similar).
- Arrange appointments and duty travels, maintain supervisor's calendar and receive visitors.
- Establish internal procedures and tracking systems for correspondence and documents; verify that work is done in accordance with corporate sta