Office Secretary

4 giorni fa

Roma, Italia Omnia Rep srl A tempo pieno

**Job Description: Office Secretary**

**Role**

We are looking for an Office Secretary responsible for ensuring the smooth and efficient operation of the office, capable of handling administrative tasks, coordinating external interface activities and providing support to all staff.

**Responsibilities**
- Serve as the central point of contact for any office-related matters, including services and material suppliers (maintenance, cleaning, equipment, etc.).
- Organize and manage the general archive, both paper and digital, including the internal organizational directives.
- Monitor office supply stocks and propose purchase orders.
- Create and update the office database with information on staff, industrial and institutional contacts, event invitation lists, organizational charts of represented brands and customers, etc.
- Enter supply orders into the company’s management system.
- Support the organization of the appointment schedule for management and colleagues, travel bookings, including assisting colleagues from represented companies visiting Italy.
- Welcome office visitors and provide general support.
- Ensure that payment deadlines for subscriptions to magazines, certified mail, websites, etc., are met.
- Ensure the security, integrity, and confidentiality of data.
- Maintain a safe and secure work environment, ensuring constant compliance with applicable government health and safety directives.

**Requirements**:

- Proven experience as a corporate secretary.
- Organizational and interpersonal communication skills, including the ability to write clearly and concisely.
- Familiarity with office management procedures and basic accounting principles.
- Proficiency in MS Office and office management software (TEAMS, etc.).
- Diploma in business secretaryship or high school diploma, preferably in accounting or similar.
- Knowledge of spoken and written English.
- At least ten years of overall work experience.

**Language**:

- English (required)

Expected Start Date: 15/12/2025

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