Purchasing Manager

**Job Number** 23205740 **Job Category** Finance & Accounting **Location** The Westin Excelsior Rome, Via Vittorio Veneto 125, Rome, Città Metropolitana di Roma, Italy VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** The Westin Excelsior Rome is currently recruiting for a Purchasing Manager. Reporting to the Cluster Director of Finance, the role is responsible for all purchasing operations at property level, such as: following established procedures in ordering, receiving, storing, distributing and payment of items; formulating an approved vendors list encompassing all categories. **CORE WORK ACTIVITIES** **Managing Work, Projects, Policies, and Standards for Purchasing Across Departments** - Generates and provides accurate and timely results in the form of reports, presentations, etc. - Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. - Assures sanitation compliance. - Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability. - Orders all food and beverage based on business needs. - Assists Executive Chef in maintaining/lower budgeted food/controllable costs. - Delegates and enforces first in/first out inventory rotation for all storeroom products. - Maintains sanitation and safety standards as specified in the brand guidelines. - Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets. - Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels. - Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs. - Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered. - Uses existing computer programs to perform daily and period end food and beverage costs. - Maintains inventory controls for proper levels, dating, rotation, requisitions, etc. - Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties). - Completes period end inventory according to Food and Beverage and Accounting standard operation procedures. - Calculates figures for food and beverage inventory. - Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef. - Ensures all LSOP's are adhered to by all employees. - Receives and inspects all deliveries. - Maintains an accurate controllable log and beverage perpetual - Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures. - Demonstrates knowledge of job-relevant issues, products, systems, and processes. - Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. - Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. **Supporting Purchasing Operations** - Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. - Ensure disciplinary situations are addressed in timely fashion and with consistency. - Ensures performance reviews are completed on a timely basis for supervisors and non-management employees. **Maintaining Finance and Accounting Goals** - Submits reports in a timely manner, ensuring delivery deadlines. - Ensures profits and losses are documented accurately - Achieves and exceeds goals including performance goals, budget goals, team goals, etc - Develops specific goals and plans to prioritize, organize, and accomplish your work. - Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued. **Additional Responsibilities** - Analyzes information and evaluating results to choose the best solution and solve problems. - Interacts with kitchen staff, vendors and Executive Chef. - Uses existing computer programs effectively to post invoices, update items and costs. - Attends and participates in all pertinent meetings. - Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources. - Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner. **Managing Discipline Work, Projects, and Policies** - Coordinates and implements accounting work and projects as assigned. - Coordinates, implements, and follows up on audits for all areas of property operations. - Generates and provides accurate and timely results in the form of reports, presentations, etc. - Analyzes information and evaluates result