Head of Mass Transit Platform

**Description**

**Main Responsibilities and Key Activities**

**Key Activities**
- Continuously monitor and analyse spend with suppliers to identify opportunities to increase spend under contract, achieve savings and mitigate risk
- Review contract lifecycle analysis for suppliers with annual spend between to plan contract expiry and renewal pipeline
- Manage, review and validate purchase requests and engage with requestor as required to confirm purchase needs
- Review and analyse business purchase needs to determine best action to meet requirements in line with any relevant category strategies
- Enforce compliance to use of existing contracted suppliers wherever contracted suppliers are able to meet the purchase need and provide value for money
- Identify and source potential suppliers based on purchase needs provided by stakeholder and relevant category strategies
- Maximise competitive sourcing opportunities wherever possible
- Collaborate with Category Managers to ensure alignment with category strategy
- Pre-qualify suppliers based on ability to meet or provide purchase needs and in accordance with supplier pre-qualification procedure
- Obtain stakeholder input to develop statement of works or requirements containing detailed requirements and supplier expectations
- Negotiate and agree best pricing and terms and conditions with selected suppliers using legal support as required
- Provide stakeholders and suppliers with education and advice of contract/purchase execution tasks with focus on requisitioning, ordering, receipting and payment
- Manage contract approval and signature processes in line with delegated authorities and standard operating procedures
- Work with Procurement team to ensure that supplier, contract and catalogue data is correctly set-up and maintained
- Report savings using established procurement savings methodologies
- Proactively develop, build and maintain productive working relationships with key business partners and suppliers
- To support the development and implementation of procurement policies and system strategies to improve contracts management, spend analytics and supplier performance management.
- To leverage resources across all boundaries to support business goals, bringing all expertise necessary to address the institutions challenges to safeguard against contractual and commercial risk.
- To report to the Vehicle Procurement Director as may be required from time to time to provide up to date status reports on procurement to include development, demonstrate value for money and compliance to regulatory procurement requirements, including Internal Rules.
- To ensure all aspects of regulatory compliance are adhered to in regard to the respective Procurement Policies and external legal requirements.
- To develop excellent and effective collaborative relationships with key stakeholders and external providers and other agencies to ensure strategic and operational needs are fully understood and incorporated.

**Head of Procurement Platform Responsibilities**
- As a member of Hitachi Rail Global procurement team, acts to ensure procurement are seen as examples of professional procurement practice, stated ethics, regulations and other procurement and legal policies.
- Ensure 100% alignment and delivery of the Procurement targets
- Demonstrates effective stakeholder management ensuring delivery of commitments to key stakeholder areas relevant to the wider business
- Effectively communicates the Business’s and Procurement’s strategic direction and cascades into objectives and action plans
- Takes ownership of specific tasks/projects as directed by your line manager
- Lead the process to select and manage suppliers
- Conducts supplier segmentation and develops, maintains and communicates a preferred supplier and approved product/service list for their agreed categories.
- Understands the impact of category decisions on the business
- Actively keeps abreast of latest innovation, technologies, thought leadership, forces affecting the wider business agenda and acts accordingly
- Prepared to constructively challenge stakeholders, processes and existing working practices through the use of informed-data driven thinking
- Support LOB through procurement and partnership solutions with suppliers
- To lead and motivate staff and ensure that they receive appropriate support, training and development to achieve their potential.
- Promote importance of procurement across the organisation and best practice through continuous improvement
- Act as the principle conduit for formal communications with external companies during the procurement process.
- Facilitate development of relationship with existing and potential suppliers.
- To work within the relevant legislation, policies and procedures.

**Supply Management**
- Develops and manages appropriate supplier relationship management program with key suppliers.
- Develops and implements rigorous contracts for suppliers within the assigned