Executive / Operations Support Assistant [remote Position]

We are looking for a highly organized, reliable, and proactive **Executive / Operations Support Assistant** to support the Founders in the day-to-day execution of the business.

This is a **support and execution-focused role**. The position does **not** involve autonomous strategic, financial, or legal decision-making. The role requires precision, reliability, and strong follow-through in executing tasks and processes defined by the Founder and leadership team.

The Executive / Operations Support Assistant will work closely with leadership to ensure that administrative, financial, and operational activities are executed accurately, on time, and in line with established priorities.
The role also includes acting as an **operational point of contact with external professionals** (e.g. accountants, legal advisors) and preparing documentation and drafts.

Trust & Responsibility

This role involves access to sensitive business information, including internal documentation, financial data, supplier information, and client-related records.

For this reason, we are looking for a person we can fully trust on a professional level, who demonstrates reliability, discretion, and a strong sense of responsibility in their daily work.

Key Responsibilities
- Provide day-to-day administrative and organizational support to the Founders team.
- Manage calendars, meetings, priorities, and follow-ups, ensuring accurate execution of assigned tasks.
- Prepare monthly reports and operational summaries for review by the Founder.
- Handle invoicing, billing, payments preparation, and expense tracking, **acting as the operational interface with external partners**.
- Support the management of contracts and legal documentation, including organization, tracking, renewals, **and preparation of drafts**.
- Support supplier and service provider management by preparing comparisons, documentation, and follow-ups.
- Maintain structured documentation and ensure operational processes are followed correctly.

**Requirements**:

- Proven experience as an Executive Assistant, Operations Assistant, or in a similar support role.
- **University degree or equivalent professional experience.**:

- Strong organizational skills and ability to manage multiple tasks with attention to detail.
- Solid understanding of administrative, financial, and contractual processes.
- Experience with invoicing, reporting, and supplier coordination.
- High level of discretion and ability to handle confidential information.
- Excellent written and spoken **English and Italian**.
- Good communication skills and ability to work with multiple stakeholders, including external professionals.
- Proficiency with digital tools (Google Workspace, spreadsheets, project management tools).
- Reliable, execution-oriented mindset with the ability to work independently **within defined instructions and processes**.

Compensation
- **€1,500 gross per month (contractor - VAT / P.IVA)**

Compensation is gross, paid monthly, and may vary slightly based on experience and location.

**Benefits**:

- Full remote work within Europe.
- Direct collaboration with the Founders and leadership team.
- Exposure to the operational, administrative, and coordination aspects of a fast-growing international company.
- Clear responsibilities, structured processes, and realistic expectations.
- Stable role with potential for gradual growth in responsibilities over time.

How to Apply

If you are detail-oriented, execution-focused, and looking for a role where you can support leadership by ensuring that things are done properly and on time, we would love to hear from you.

**Job Types**: Full-time, Commission

Pay: €18,000.00 per year

Application Question(s):

- Do you have hands-on experience in administrative or operational support roles (e.g. Executive Assistant, Operations Assistant, Office Support)?

If yes, please specify the role(s) and number of years of experience.
- Do you have hands-on experience with invoicing, billing, reporting, or basic administrative/operational tasks?

**Language**:

- English fluently (required)
- Italian fluently (required)

Work Location: In person