Office Assistant

Job Posting: 01/Oct/2024

Closure Date: 15/Oct/2024, 4:59:00 PM

Organizational Unit: NFI

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Italy-Rome

Duration: Fixed-term: two years with possibility of extension

Post Number: 0109622

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Fisheries and Aquaculture Division (NFI) is one of FAO's core technical divisions under the Natural Resources and Sustainable Production stream. The Division collaborates with Members and partners to promote the responsible and sustainable management of aquatic food systems, aiming for better production, better nutrition, a better environment, and a better life. To fulfil its mandate, the Division focuses on the global development of fisheries and aquaculture through the implementation of its Blue Transformation, a strategic approach that outlines a vision for sustainable and resilient aquatic food systems. Additionally, it extends support to Members through normative instruments and in collaborations with Regional Fishery Bodies (RFBs) established within the framework of the FAO Constitution.
The Assessment and Management Team (NFIFM) is responsible for all programmes and activities related to assessment and management of fisheries and conservation of fishery resources, including all aspects of fisheries management and assessment related to the social, economic and ecological dimensions in the framework of the Ecosystem Approach to Fisheries. The Team: 1) provides information, advice and technical assistance to FAO Members and Regional Fishery Bodies and Arrangements on Fisheries Management and Assessment globally, covering all its technical areas of work; 2) promotes and supports the development, dissemination and adoption of tools, methods and approaches to facilitate the management, monitoring and assessment of fisheries; 3) monitors the global status and trends of fish stocks and fisheries; 4) supports the monitoring of all the relevant SDGs (Sustainable Development Goals) indicators; 5) supports and promotes cooperation and coordination with other institutions and programmes concerned with responsible fisheries; and 6) provides technical advice and information on the availability and role of processes and tools for fisheries governance and management in ocean governance and relevant multi-lateral environmental agreements. The Team develops and implements a large portfolio of programmes, projects and activities in an integrated and coordinated way, to deliver on its mandate at the service of FAO Member Nations.

The post is located in the Assessment and Management Team (NFIFM) of the Fisheries and Aquaculture Division (NFI) at FAO headquarters in Rome, Italy.

**Main Purpose**

The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to the Senior Fishery Resources Officer/Team Leader and other Professional staff of the Assessment and Management Team (NFIFM) and receives guidance from a senior Office Assistant.
He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

**Working Relationships**

The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

**Key Functions/Results**
- Provide office, protocol, administrative and logistics support to meetings, co