Executive Assistant

4 giorni fa

Roma, Italia Amazon Italia Services Srl A tempo pieno

Basic qualifications
- Minimum of 2 years’ experience providing executive support at a senior level
- BA/BS or commensurate experience required
- Experience managing multiple executives’ calendars
- Written and spoken proficiency in English and Italian

Job summary
Amazon is seeking an exceptionally bright and motivated Administrative Professional with a strong history of high performance to support our Italian Public Policy Team, based in Rome and Milan. This role will support the effectiveness and efficiency, both internally and externally, of the IT Public Policy Team, as well as ensure smart business planning and coordination across the wider business and public policy teams. The role will also work collaboratively with other International Public Policy Executive Assistants across our region to support overall administrative department goals.

Key job responsibilities

**Responsibilities for this position include**:

- Management of expense processing and department budget tracking
- Contract management and processing support
- Understand business priorities and identify process improvements to create efficiency and scale for the team
- Seamless administrative support to the IT Public Policy team
- Management of complex calendaring and scheduling, requiring internal and external coordination
- Tracking and driving to completion of key deliverables, and follow-up on outstanding items
- Friendly and diplomatic handling of external partners and stakeholders
- Administrative and events support for external visits to Amazon
- Complete other tasks such as updating team organizational charts and completing expense reports

Preferred qualifications
- Expert-level proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint
- Positive, proactive, calm and flexible under pressure;
- A problem solver
- Able to have fun at work and help others do the same within a remote management international team organization
- Able to handle administrative details independently, while keeping stakeholders appropriately informed or engaged
- Strong business acumen with the ability to identifying gaps and implement improvements
- Experience with event planning and space management
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
- Grace under pressure, and the ability to switch gears at a moment’s notice
- Exceptional written and oral communication skills
- Experience of working within an international matrix organization
- Experience of working with government and/or policy stakeholder
- Experience of working across countries and time zones within a global organization

  • Personal & executive assistant

    2 settimane fa

    Roma, Italia W EXECUTIVE Srl A tempo pieno

    For our multinational clients, a global leader in technology services , we are looking for an experienced Executive & Personal Assistant . The candidate will support a C-Level Senior Executive managing several country businesses. This is a key role in a high-level context where efficiency, confidentiality, and flawless organization make the difference. Main...

  • Personal & executive assistant

    2 settimane fa

    Roma, Italia W EXECUTIVE Srl A tempo pieno

    For our multinational clients, a global leader in technology services , we are looking for an experienced Executive & Personal Assistant . The candidate will support a C-Level Senior Executive managing several country businesses. This is a key role in a high-level context where efficiency, confidentiality, and flawless organization make the difference. Main...

  • Personal & executive assistant

    2 settimane fa

    Giuliano di Roma, Italia W EXECUTIVE Srl A tempo pieno

    For our multinational clients, a global leader in technology services, we are looking for an experienced Executive & Personal Assistant.The candidate will support a C-Level Senior Executive managing several country businesses.This is a key role in a high-level context where efficiency, confidentiality, and flawless organization make the difference.Main...

  • Personal & executive assistant

    2 settimane fa

    giuliano di roma, Italia W EXECUTIVE Srl A tempo pieno

    For our multinational clients, a global leader in technology services, we are looking for an experienced Executive & Personal Assistant.The candidate will support a C-Level Senior Executive managing several country businesses.This is a key role in a high-level context where efficiency, confidentiality, and flawless organization make the difference.Main...

  • Executive Assistant

    7 giorni fa

    Roma, Italia W EXECUTIVE S.R.L. A tempo pieno

    For our important Client we're looking for an Executive Assistant to assist the Chief Commercial and Brand Officer and deal with the secretarial management of the Revenue Department. **Posizione**: - Support all the CCO activities - Organisation and agenda management - Organisation of travels - Welcome customers and guests - Organization of meetings -...

  • Executive Assistant

    1 settimana fa

    Roma, Italia Chaberton Italia srl A tempo pieno

    **Chaberton Professionals**, divisione di Chaberton Partners dedicata alla ricerca e selezione di profili di Middle Management, è attualmente alla ricerca per una realtà cliente, di un/una **Executive Assistant al CEO.** **Attività**: - Coordinamento della Segreteria; - Supporto all'Amministratore Delegato nelle attività di back office; - Gestione...

  • Personal & Executive Assistant

    5 ore fa

    Roma, Italia WeHunt A tempo pieno

    Overview For our multinational clients, a global leader in technology services , we are looking for an experienced Executive & Personal Assistant . The candidate will support a C-Level Senior Executive managing several country businesses. This is a key role in a high-level context where efficiency, confidentiality, and flawless organization make the...

  • Personal & Executive Assistant

    4 ore fa

    Roma, Italia WeHunt A tempo pieno

    Overview For our multinational clients, a global leader in technology services , we are looking for an experienced Executive & Personal Assistant . The candidate will support a C-Level Senior Executive managing several country businesses. This is a key role in a high-level context where efficiency, confidentiality, and flawless organization make the...

  • Executive Assistant

    1 settimana fa

    roma, Italia Consea Group A tempo pieno

    Descrizione della posizionePrestigiosa azienda internazionale, leader nel settore alimentare, con una lunga tradizione di eccellenza e innovazione. L’azienda si distingue per l’elevata qualità dei propri prodotti e per una solida presenza sui mercati globali. In un contesto dinamico e orientato alla crescita, è alla ricerca di un / una Executive...

  • Facilities & Executive Assistant

    5 ore fa

    Roma, Italia Eurobet Italia A tempo pieno

    Il ruolo: Facilities & Executive Assistant Sede: Roma / Modalità di lavoro: Ibrido Tempo pieno / Tempo determinato Gestire l'agenda e gli appuntamenti dell’Executive o del Management Team: Accoglie gli ospiti e fornisce supporto nelle attività quotidiane in ufficio. Gestisce i board interni ed internazionali supportando l’organizzazione di eventi...