Workplace Services Coordinator

2 settimane fa

Firenze, Italia Burberry A tempo pieno

At Burberry, we believe creativity opens spaces. Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. This is the core belief that has guided Burberry since it was founded in 1856 and is central to how we operate as a company today.

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do. As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities.

**JOB PURPOSE**:
Provide administrative and organizational support to Florence Head Office teams. Ensuring they are supported to enable smooth and efficient running of the office.

**RESPONSIBILITIES**:

- General office administration including ordering of stationery and office supplies
- Office budget follow up with budget holder, including ARIBA po creation for all utilities invoices, services, rents, leases
- Be the point of contact for all H&S management enquiries and systems (i.e. incident reporting) and help ensure good level of health and safety compliance
- Supports the internal health and safety team / BM Operations Manager & external RSPP in all Burberry and statutory requirements
- Partner with internal and external auditors/inspectors to ensure that support is provided to facilitate health and safety actions
- Running of ad-hoc errands
- Front-desk and switchboard management
- Daily incoming and outgoing mails/shipments with different couriers and customs clearance assistance
- Maintaining filing systems
- Management and follow up of all company cars for employers in Florence, Milan and Piacenza
- Manage suppliers and technicians supporting operational activities for the site.

**PERSONAL PROFILE**:

- Previous experience of working as a Team Assistant to management or Administrative role
- Computer literate, particularly in Outlook, Word, PowerPoint and Excel
- Experience with using Ariba/SAP preferred
- Health and Safety / RLS / compliance experience
- Experience in using technology for meetings (VC, teleconference, skype, Teams etc.)
- Strong administrative and organisational skills with the ability to multi task
- Professionalism and a high degree of confidentiality and integrity
- Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
- Positive outcomes from RSPP visits and external health and safety audits
- Ability to remain calm in a high pressure environment and prioritize
- Understanding and adherence to the Exec Admin processes and ways of working - filing, file naming conventions, cover and handover procedures

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