Administrative Director

**About the company**:
Cognitive, founded in 2019, is an innovative Tech & Media enterprise at the forefront of the evolving advertising landscape, specializing in next-generation, cookie-independent ad solutions. As a digital agency, we deliver potent brand and performance campaigns for media hubs and direct clientele. Our edge lies in navigating the digital frontier with superior technologies and customizing media selections to each advertiser's unique campaign needs.

**Role Objectives**:
The Administrative Director leads and coordinates the administrative activities of the organization to ensure effective financial management, optimization of administrative processes, and support for business operations, ensuring compliance with current regulations.

**Main Responsibilities**:

- Supervise and manage the daily operations of the administrative office.
- Plan and coordinate financial activities, including budget management, financial reporting, and cost analysis.
- Ensure compliance with laws and fiscal and labor regulations.
- Manage human resources from an administrative perspective (bonuses, raises, job changes, etc.).
- Optimize administrative processes to increase operational efficiency.
- Implement management and control software.
- Manage relationships with suppliers and external partners.
- Ensure the security of company data and compliance with privacy regulations.

**Mandatory Requirements**:

- Proven professional experience as an Administrative Director, Administrative Manager, or in a similar leadership role, for at least 5 years.
- Strong understanding of Italian financial and accounting principles.
- Knowledge of major management software and experience in implementing such software.
- Excellent leadership, organizational, and problem-solving skills.
- Ability to work under pressure and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Fluent in Italian and excellent knowledge of English.

**Preferred Requirements**:

- Degree in Economics, Business Administration, or related field.
- Experience in human resources management and compliance.

**Desired Characteristics**:

- Ability to quickly adapt to changes and challenges.
- Proactive approach in seeking innovative solutions to improve efficiency.
- Excellent decision-making and negotiation skills.
- Strong work ethic and commitment to excellence.

**Workplace and Contract**:

- If residing outside Italy, you can operate remotely and invoice through a VAT number of the country of residence.
- If residing in Italy, the workplace is in Milan, and the contract is for permanent employment.

**Reorganization Activities**:
For a well-established but organizationally challenged administrative department, the new Administrative Director will play a crucial role in restructuring and enhancing operational efficiency. Here are the activities and initiatives they might undertake:
1. **Conduct a Comprehensive Audit**: Start by conducting a thorough audit of the current administrative processes, systems, and software in use. This will identify inefficiencies, redundancies, and areas that require immediate attention or improvement.

2. **Implement Management Software**: Evaluate and implement integrated management software solutions to replace or reduce reliance on Excel. This could involve ERP (Enterprise Resource Planning) systems that integrate all facets of an operation, including planning, purchasing, inventory, sales, marketing, finance, and human resources.

3. **Streamline Processes**: Streamline existing processes to improve efficiency and accuracy. This might involve automating repetitive tasks, redefining workflow processes, and ensuring that all department functions are aligned with the organization's goals.

4. **Data Accuracy and Security**: Establish strict protocols for data entry, validation, and security to ensure the accuracy and safety of financial and administrative data. Implement backup and disaster recovery solutions to safeguard against data loss.

5. **Training and Development**: Organize training sessions for staff to get accustomed to the new software and processes. Continuous education and development will help the team adapt to changes and use new systems effectively.

6. **Financial Planning and Analysis**: Introduce more sophisticated financial planning and analysis tools to aid in budgeting, forecasting, and financial decision-making. This includes developing financial models that accurately predict future business scenarios.

7. **Compliance and Risk Management**: Review and strengthen compliance procedures to ensure that the organization meets all regulatory requirements. Implement risk management strategies to identify, assess, and mitigate financial risks.ments.

**How to Apply**:
Pay: €4,000.00 - €7,000.00 per month