Finance and Executive Assistant

22 ore fa

Roma, Italia ŠC PTUJ A tempo pieno

Office & People Operations Coordinator

The Office & People Operations Coordinator is a proactive, organized, and versatile team member who will become the operational heart of the office. This role is ideal for someone who enjoys keeping things running smoothly, supporting colleagues, and helping to build a workplace that is not only efficient, but also pleasant and people-centered.

Main Responsibilities:

- Administrative and financial reporting support: basic bookkeeping, budget monitoring, financial reports preparation, support in grant management and grant reporting, managing basic contracting with new collaborators, and communication with our accountant and payroll consultant.
- Operational coordination: managing suppliers, handling orders and shipping, maintaining office files, overseeing office supplies.
- General office management: organizing travel and accommodation, managing calendars, and assisting senior management.
- Team & people care: onboarding of new team members, coordinating team building activities, maintaining shared spaces, and fostering team wellbeing.
- Process improvement: helping to simplify and improve internal workflows and supporting a positive work environment to foster lean interaction between company functions/departments.
- ESG and internal polices: implementing and maintaining company policies and procedures, ensuring compliance with safety regulations, HR guidelines and ESG requirements.
- External communication: liaising with service providers, consultants, and other stakeholders, management of social media profiles and company website.

**Requirements**:

- Background in business, administration, or management (degree or technical diploma)
- Either:

- A senior profile, seasoned in administration, office management, supplier coordination, and team support, available to work part-time (approximately 20 hours/ week)
- Fluent in Italian and English
- Confident using digital tools (Excel, Word, PowerPoint, Outlook and similar)
- Strong organizational skills and attention to detail
- Excellent interpersonal and communication skills
- Ability to manage multiple tasks and set clear priorities
- Previous experience in similar roles is a plus, but we’re also open to junior profiles eager to grow

Contratto di lavoro: Tempo pieno, Part-time

Retribuzione: €25.000,00 - €45.000,00 all'anno

Benefit:

- Auto aziendale
- Rimborso Internet
- Supporto allo sviluppo professionale

  • Executive Assistant

    21 ore fa

    Roma, Italia Miodottore A tempo pieno

    Company Description **MioDottore,** leading company for healthcare digital services, is looking for an **Executive Assistant** to perform a variety of administrative tasks and support our Country Manager. You will be in charge of managing calendars, making travel arrangements and preparing expense reports. Ultimately, you will contribute to the efficiency of...

  • Executive Assistant

    3 settimane fa

    Roma, Italia DLA Piper A tempo pieno

    Overview Role Purpose We are seeking to hire an Executive Assistant to support our team in Rome Italy. Working at DLA Piper means joining a team of dedicated colleagues who believe in creating an environment of excellence boldness support and collaboration. At DLA Piper personal and professional development go hand in hand in an inclusive culture. As an...

  • Executive Assistant

    3 settimane fa

    giuliano di roma, Italia DLA Piper A tempo pieno

    OverviewRole PurposeWe are seeking to hire an Executive Assistant to support our team in Rome Italy.Working at DLA Piper means joining a team of dedicated colleagues who believe in creating an environment of excellence boldness support and collaboration. At DLA Piper personal and professional development go hand in hand in an inclusive culture.As an...

  • Executive assistant

    3 settimane fa

    Roma, Italia MAW A tempo pieno

    Il nostro cliente, azienda leader nel proprio settore, è alla ricerca di una Executive Assistant a supporto di uno dei membri del Board Aziendale. In qualità di Executive Assistant sarai il punto di riferimento per l’organizzazione e gestione delle attività del dirigente. In particolar modo curerai le seguenti attività : gestione dettagliata...

  • Executive Assistant

    1 settimana fa

    Roma, Italia Page Personnel Italia A tempo pieno

    The key responsibilities: - Lead and maintain multiple executive calendars, including recurring meetings, prioritising appropriately, and using good judgement in offering solutions to sophisticated scheduling and meeting planning as needed - Coordinate global and domestic travel - Build and develop highly professional visual documents and presentations for...

  • Executive Assistant

    3 giorni fa

    Roma, Italia DLA Piper A tempo pieno

    Role Purpose We are seeking to hire an Executive Assistant to support our team in Rome, Italy. Working at DLA Piper means joining a team of dedicated colleagues who believe in creating an environment of excellence, boldness, support and collaboration. At DLA Piper, personal and professional development go hand in hand in an inclusive culture. As an...

  • Assistant Executive Housekeeper

    1 settimana fa

    roma, Italia Altro A tempo pieno

    RomaEUR 25.000 - 35.0002 giorni faWe are looking for a motivated Assistant Executive Housekeeper to join our pre-opening team.The role will report to the Executive Housekeeper and is located adjacent to Rome Termini Station, a short distance from the Colosseum, at the 238‑room Hyatt Regency Rome Central, a contemporary 5‑star hotel offering premium...

  • Assistant Executive Housekeeper

    1 giorno fa

    Roma, Italia Hyatt Regency Rome Central A tempo pieno

    We are looking for a motivated Assistant Executive Housekeeper to join our pre-opening team.The role will report to the Executive HousekeeperConveniently located adjacent to Rome Termini Station and a short distance from the Colosseum, the 238-room Hyatt Regency Rome Central is a contemporary 5-star hotel offering premium business services and one of Italy's...

  • Executive Assistant

    21 ore fa

    Roma, Italia Still I Rise - NGO A tempo pieno

    **EXECUTIVE ASSISTANT (Remote)** - **Area**: Administration - **Location**: Remote - **Supervisor**: CEO - **Contract**: Fixed term (with possibility of extension) - **Status**: Full-Time - **Compensation**: Based on Experience - Contract Terms & Salary compensations will vary and be defined on the basis of local employment rates in accordance with the...

  • Assistant Executive Housekeeper

    2 settimane fa

    Roma, Italia Hyatt Regency Rome Central A tempo pieno

    We are looking for a motivated Assistant Executive Housekeeper to join our pre-opening team. The role will report to the Executive Housekeeper Conveniently located adjacent to Rome Termini Station and a short distance from the Colosseum, the 238-room Hyatt Regency Rome Central is a contemporary 5-star hotel offering premium business services and one of...