Legal Secretary, 7m FTC

The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service.

L'esperienza richiesta ai candidati, così come le competenze e le qualifiche aggiuntive necessarie per questo lavoro, sono elencate di seguito.

This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.

Roles and Responsibilities
Administrative Support:

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• Answering phone calls, managing correspondence, and greeting clients.
  
• Scheduling and coordinating appointments, meetings, and conferences for lawyers.
  
• Maintaining calendars and reminding lawyers of important tasks and deadlines
  
• Assisting in drafting of Letter of Engagements
  
• Coordinating with other staff and external agencies as required
  
• Travel arrangements for the legal team, including arranging visas where needed
  

Document Management:

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• Preparing, typing, and formatting documentation into the firm house style
  
• Organising and maintaining documents in the electronic filing system
  
• Paper and digital archiving of documents following the firm’s policy and quality standards
  
• Proofread documentation as required
  
• Keep clear records on new business intake for the legal team
  

Legal Assistance:

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• Conducting research and compiling information for attorneys
  
• Assisting lawyers in preparing and assembling bundles
  

Client Interaction:

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• Assisting with billing and accounting tasks, including preparing invoices and following up on payments
  
• Opening new matters and assisting with the onboarding process for new clients
  

Case Management:

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• Keeping track of legal case timelines and informing lawyers of upcoming deadlines
  
• Managing case files and other records in a confidential manner
  

Person specification
xbvzest

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• Strong organisational and multitasking skills
  
• Excellent written and verbal communication skills
  
• Attention to detail and high level of accuracy
  
• Proficiency in legal terminology and understanding of legal processes
  
• Proficiency with office software, including word processing, spreadsheets, and legal research platforms
  
• Discretion and the ability to maintain confidentiality
  
• At least 3 years legal secretarial experience
  

Compensation

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• Salary range: €32-38K depending on experience