Legal Secretary, 7m FTC

The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service.

This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.

• Answering phone calls, managing correspondence, and greeting clients.
• Scheduling and coordinating appointments, meetings, and conferences for lawyers.
• Maintaining calendars and reminding lawyers of important tasks and deadlines
• Assisting in drafting of Letter of Engagements
• Coordinating with other staff and external agencies as required
• Travel arrangements for the legal team, including arranging visas where needed

• Preparing, typing, and formatting documentation into the firm house style
• Organising and maintaining documents in the electronic filing system
• Paper and digital archiving of documents following the firm’s policy and quality standards
• Proofread documentation as required
• Keep clear records on new business intake for the legal team

• Conducting research and compiling information for attorneys
• Assisting lawyers in preparing and assembling bundles

• Assisting with billing and accounting tasks, including preparing invoices and following up on payments
• Opening new matters and assisting with the onboarding process for new clients

• Keeping track of legal case timelines and informing lawyers of upcoming deadlines
• Managing case files and other records in a confidential manner

• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• Attention to detail and high level of accuracy
• Proficiency in legal terminology and understanding of legal processes
• Proficiency with office software, including word processing, spreadsheets, and legal research platforms
• Discretion and the ability to maintain confidentiality
• At least 3 years legal secretarial experience

• Salary range: €32-38K depending on experience