Assistant, IMG Models

1 settimana fa

Milano, Lombardia, Italia On Location A tempo pieno

WME Fashion is the world's preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Fashion Events and Properties, IMG Models, and The Wall Group.

The Role and What You'll Do:

The Assistant will be responsible for providing support to the business leaders of IMG Models. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.

  • Daily screen incoming calls and emails in a timely professional manner and route accordingly.

  • Research industry related items for presentations and proposals.

  • Update portfolio log and models booking chart.

  • Weekly updates of client calendars.

  • Manage email activity, scheduling calendar appointments, and coordinating meetings.

  • Coordinate and oversee manager's travel schedule.

  • Organize travel arrangements for models, such as flights, hotels, and transfers.

  • Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary.

  • Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.

  • Attend internal meetings and take operational notes.

  • Additional ad-hoc projects as assigned. 

You Have These:

  • 1-3 years' experience assisting a senior level executive.

  • High proficiency with MS Office (Word, Excel, PowerPoint and Outlook).

  • CRM and SAP experience a plus.

  • Ability to handle multiple assignments and deadlines with accuracy.

  • Detail-oriented, organized, and proactive.

  • Exceptional interpersonal skills.

  • Professional demeanor and positive attitude.

  • Excellent written and verbal communication and multitasking skills.

  • Capacity to work under pressure and manage unexpected situations.

  • Proven ability to handle sensitive information with discretion.

How We Work: 

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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