Project Coordinator

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:  and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:
Project Coordinator
TYPE OF CONTRACT:
Short Term Professional
UNIT/DIVISION:
Security Division (SEC)
DUTY STATION (City, Country):
Rome, Italy
DURATION:
11 months
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Over the past few years, the United Nations World Food Programme (WFP) has responded to an unprecedented level of emergencies, many in high risk areas, while maintaining ongoing operations. The Security Division, under the framework of the UN Security Management System, ensures these operations consider the safety and security aspect of its staff, facilities and assets. The current operating context demands more agility and greater support and services from the Division. This increased demand puts both pressure on the organization as a whole, as well as the need for greater efforts in ensuring the safety and security of these operations.
The Security Division relies on timely, accurate, comprehensive and relevant security-related data and information to support WFP operations and decision-making. Security-related information is collected and processed constantly around the world by security personnel. This requires a more coordinated approach to initiatives, improved processes and methods to manage and retrieve this information more effectively and efficiently, and constant evaluation and assessment of the work to deliver the necessary support. The overall aim is to provide appropriate and actionable security support to Regional Bureaux and Country Offices for effective security risk management. This position is in the Business Transformation Unit of the Policy & Enabling Services Branch of the Security Division.
ACCOUNTABILITIES/RESPONSIBILITIES:
The incumbent, under the direct supervision of the Head of the Business Transformation Unit, is expected to:
1.Develop and coordinate a structured approach to manage SEC projects
a.Create and contribute to divisional project planning and implementation; engage andliaise cross-functionally with relevant teams in HQ, RBx and COs.
b.Manage, coordinate, and track end-to-end progress of projects.
c.Provide guidance on project management, as required.
d.Support and communicate the development of functional work plans, ensuringcompliance with wider WFP policies, standards and strategies.
2.Coordinate an effective monitoring and evaluation mechanism.
a.Establish the development of Monitoring, Review and Evaluation plans that willprovide the most relevant and strategic information toward achieving expectedresults for the Security Division, while being compliant with the WFP monitoring andevaluation framework.
b.Identify indicators for improved performance, efficiency and effectiveness; plan anddesign data collection approach.
c.Collect lessons learned and provide feedback into the process; support WFPmanagement in addressing recommendations from monitoring, reviews andevaluations to ensure that follow-up actions are taken.
d.Analyse data collected; produce accessible information products, includingvisualisations, to make tracking progress more accessible for different audiences.
3.Support digital transformation to new processes and practices
a.Map processes, workflows, and design, when necessary, propose change andcontinuous operational improvement that supports business capabilities, by definingneeds, modeling the business and recommending solutions.
b.Participate in identifying business needs and propose ideas for new or improvedsystems, tools and processes that assist meeting WFP objectives.
c.Draft relevant guidance documents.
d.Create appropriate training content and provide training and support.
e.Seek new ways to innovate and improve internal operations.
4.Perform other tasks as required.
DELIVERABLES AT THE END OF THE CONTRACT:

•A project coordination system for the division.

•A monitoring and evaluation mechanism.

•Documentation of key related processes and procedures.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Advanced university degree in business administration, management, social sciences or other relevant field, or first-level university degree with additional years of related work experience.
Experience:
At least 5 years of progressively responsible international experience in project or programme management, coordination, or related area is required. Experience in the implementation of technology projects is required. Experience with data visualisation tools, such as Tableau or Power BI is required. At least 1 year of United Nations or international NGO experience is desirable.
Knowledge & Skills:

•Good analytical abilities, both quantitative and qualitative: ability to perform advanced analysis in excel and produce high-quality written materials, including PowerPoint presentations as well as text documents;

•Knowledge in process optimization, business process analysis and design;

•Knowledge of data governance and data privacy principles;

•Collaborative spirit to liaise with a wide range of people at all levels and across different cultures, with credibility and diplomacy; demonstrated ability to facilitate cross-functional collaboration;

•Time management skills with an ability to plan ahead, anticipate requirements, problems and obstacles, and an ability to juggle competing priorities successfully, and to work on tight deadlines;

•Self-motivated and able to work independently and/or in team;

•Detail-oriented with a client-oriented approach in solutions
Languages:
Excellent command of spoken and written English (fluency/level C knowledge). Intermediate knowledge of another official UN language is desirable.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: 

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.