Accounts Payable Specialist

3 giorni fa

Brescia, Lombardia, Italia Description Cespira A tempo pieno 30.000 € - 60.000 € all'ano
Description

Cespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines. This innovative technology supports the use of hydrogen and renewable fuels, significantly reducing greenhouse gas emissions. Our mission is to provide practical, scalable solutions that accelerate the transition to a decarbonized future, ensuring cleaner air and a better world for future generations. We are committed to building on our strong reputation for excellence and pushing the boundaries of what's possible in transportation.  

Position overview
Under the direction of the Controller, manage full cycle accounts payable activities for Brescia site operations, including day-to-day processing of accounts payable transactions, issues resolution with internal teams and external suppliers and assist with regular payment cycles effectively and on a timely manner. This role will take ownership of the   timely, accurate, end-to-end processing of supplier invoices in Italy, from    capture and validation to payment and reconciliation. The role requires   strong knowledge of Italian AP compliance, including SDI e-invoicing   (FatturaPA), VAT rules, reverse charge, split payment (scissione dei   pagamenti) where applicable, and imposta di bollo. The AP specialist will train, mentor or support fellow members of the AP and accounting to support the deliverables of the AP function in Italy, as well as lease with global counterparts in the Canadian Corporate office.
Requirements
  • Setup of a procure-to-pay process and related activities, including drafting of documentation and procedures ensuring this process is followed by all AP team members
  • Invoice intake and validation: Receive, triage and register supplier invoices (PO and non-PO); perform three-way and two-way matches;  confirm tax treatment (VAT codes, reverse charge, split payment), vendor details, payment terms, and coding to correct cost centres and GLs.
  • Italian e-invoicing compliance: Manage electronic invoicing flows via Sistema di Interscambio (SDI); resolve rejections; ensure correct codice destinatario/PEC, CIG/CUP where applicable, and apply imposta di bollo requirements.
  • Discrepancy resolution: Proactively investigate and clear holds (price/quantity mismatches, missing GRNs/POs, duplicate checks); collaborate with Procurement, Receiving, and Requesters to resolve issues promptly.
  • Payment runs: Prepare and review vendor payment proposals (SEPA bonifici, scheduled runs); validate supplier banking data; obtain approvals per Delegation of Authority; post payments and clear open items.
  • Vendor master data: Create and maintain supplier records; verify tax IDs (Partita IVA), addresses, terms, and banking details; support periodic master-data hygiene reviews.
  • Accounting and close: Post accruals, reclasses and adjustments; reconcile AP subledger to the GL; prepare month-end schedules (aged payables, GR/IR, debit balances) and support intercompany settlements.
  • Tax and statutory support: Prepare AP evidence for VAT returns and refund claims; ensure invoice-level VAT integrity; provide audit samples and respond to auditor and tax advisor queries.
  • Controls and policies: Adhere to SOX/IFRS-aligned controls (where applicable), SOD principles, and internal policies; maintain complete documentation and an auditable trail.
  • Continuous improvement: Track KPIs, identify process bottlenecks, and contribute to AP process and system enhancements (OCR, workflow, catalogues, three-way match thresholds). Maintain payment logs and all supporting documents
  • Prepare ad hoc urgent payments as required
  • Reconcile vendor account statements and monitor accounts to ensure payments are up-to-date and ensure any discrepancies are resolved on a timely manner
  • Review open AP & goods received report reports for multiple operations on monthly basis to maintain aging less than 60 days 
  • Assist in gathering and preparing monthly accrual entries from all departments
  • Assist in filing and arranging documents after each cheque run
  • Assist in internal and external audits
  • Other ad hoc finance/AP related projects

  • Accounts Payable Specialist

    5 giorni fa

    Brescia, Lombardia, Italia Description Cespira A tempo pieno 30.000 € - 50.000 € all'ano

    DescriptionCespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines....

  • Accounts Payable Specialist

    12 ore fa

    Brescia, Lombardia, Italia Cespira A tempo pieno 30.000 € - 50.000 € all'ano

    Job DescriptionCespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty...

  • Accounts Payable Specialist

    5 giorni fa

    Brescia, Lombardia, Italia Cespira A tempo pieno 40.000 € - 70.000 € all'ano

    Job DescriptionCespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty...

  • AP Specialist

    3 giorni fa

    Brescia, Lombardia, Italia Cespira A tempo pieno 42.000 € - 72.000 € all'ano

    Job DescriptionCespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty...

  • Treasury Specialist

    12 ore fa

    Brescia, Lombardia, Italia Capwatt A tempo pieno 40.000 € - 80.000 € all'ano

    Capwattpromotes, owns and operates integrated energy optimization solutions, contributing to a sustainable energy paradigm. To join our team inBrescia,Italy, we are recruiting for the position ofTreasury Specialist.Mission:The Treasury Specialist will be responsible for the management, planning and monitoring of the Italian company's cash flows, ensuring...

  • Accounts Payable Specialist

    3 settimane fa

    Brescia, Italia Altro A tempo pieno

    Cespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines. This...

  • Accounts Payable Specialist

    2 giorni fa

    Brescia, Italia Altro A tempo pieno

    Cespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines. This...

  • Accounts Payable Specialist

    1 settimana fa

    Brescia, Italia Cespira A tempo pieno

    **Job description** Cespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty...

  • Accounts Payable Specialist

    2 settimane fa

    Brescia, Italia Cespira A tempo pieno

    Cespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines. This...

  • Accounts Payable Coordinator

    6 giorni fa

    Brescia, Italia Promos A tempo pieno

    Un'importante azienda nel settore contabile a Brescia cerca un Junior Account Payable. La figura sarà responsabile della gestione del ciclo passivo, dell'inserimento e verifica delle fatture e del controllo delle scadenze. È richiesta una laurea in materie economiche e un'ottima conoscenza della lingua inglese, con preferenza per chi possiede competenze in...

  • International Office

    2 giorni fa

    Brescia, Italia AREA Studio SRL A tempo pieno

    A reputable accounting firm in Lombardy is seeking an Accounting Specialist to manage daily operations, including bookkeeping and invoice processing. The ideal candidate will have a diploma in Accounting or Finance and 1-3 years of relevant experience. Fluent English is essential for communicating with international clients. Responsibilities include posting...

  • Accounts Payable Coordinator

    4 giorni fa

    Brescia, Italia Promos A tempo pieno

    Un'importante azienda nel settore contabile a Brescia cerca un Junior

  • Microbiology Instrument Sales

    1 settimana fa

    Brescia, Italia Altro A tempo pieno

    A leading medical diagnostics company in Brescia is seeking a Sales Application Specialist Microbiology. The role includes performing demonstrations, providing customer training, and offering technical support while managing existing accounts to drive sales growth. Candidates should have a Master Degree in Biomedical or a related field, fluent communication...

  • Excel Specialist

    5 giorni fa

    Brescia, Italia Capwatt A tempo pieno

    Capwatt promotes, owns and operates integrated energy optimization solutions, contributing to a sustainable energy paradigm. To join our team in Brescia, Italy, we are recruiting for the position of Treasury Specialist. The Treasury Specialist will be responsible for the management, planning and monitoring of the Italian company's cash flows, ensuring...

  • Financial Policy Specialist

    3 settimane fa

    Brescia, Italia Capwatt A tempo pieno

    Capwatt promotes, owns and operates integrated energy optimization solutions, contributing to a sustainable energy paradigm. To join our team in Brescia, Italy , we are recruiting for the position of Treasury Specialist . The Treasury Specialist will be responsible for the management, planning and monitoring of the Italian company's cash flows,...