Front desk agent

Additional Information

Job Number

Job CategoryRooms & Guest Services Operations

LocationThe St. Regis Rome, Via Vittorio E. Orlando, 3, Rome, Città Metropolitana di Roma, Italy, 185

ScheduleFull Time

Located Remotely?N

Position Type Non-Management

At the St. Regis Rome, we are looking for a Front desk agent (Temporary).

Our jobs aren't just about giving guests a smooth check-in and check-out. Instead, we want to build an experience that is memorable and unique. Our Front desk agents take the initiative to deliver a wide range of services that guide guests through their entire stay. They are empowered to move about their space and do what needs to be done. Whether processing operational needs, addressing guest requests, completing reports, or sharing the highlights of the local area, the Front desk agent makes transactions feel like part of the experience, during daily and night shifts.

No matter what position you are in, there are a few things that are critical to success – creating a safe workplace, following company policies and procedures, maintaining confidentiality, protecting company assets, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Doing all these things well (and other reasonable job duties as requested) is critical for Guest Experience Experts – to get it right for our guests and our business each and every time.

CRITICAL TASKS

Guest Relations

§ Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific St. Regis process to resolve issues, delight, and build trust.

§ Address guests' service needs in a professional, positive, and timely manner.

§ Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.

§ Assist other employees to ensure proper coverage and prompt guest service.

§ Engage guests in conversation regarding their stay, property services, and area attractions/offerings, including social media where appropriate.

§ Thank guests with genuine appreciation and provide a fond farewell.

§ Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.

§ Stay up-to-date on the local area so that you are prepared to provide specific recommendations for guests.

§ Communicate recommendations in a way that builds excitement and interest among guests and associates.

§ Perform other reasonable duties as requested.

Check-in/Check-out

§ Keep track of changes in room status (e.g., early check-out, late check-out, room transfer, unexpected stay over) for Housekeeping.

§ Organize and coordinate check-in/pre-registration procedures for arriving groups.

§ Process all check-outs including express check-outs, resolving any late and disputed charges, settling account, retrieving room key, and requesting comments on guest's stay.

§ Process all guest check-ins by confirming reservations in computer system (e.g., Fidelio, PMS, FOSSE, OPERA), verifying guest identity, requesting form of payment, assigning room, and issuing room key in accordance with property policies and procedures.

§ Secure valid form of payment (e.g., credit card, cash) prior to issuing room key.

§ Sell a room/accommodation to guests without reservations based on availability.

§ Verify and adjust billing for guests.

Cash Handling

§ Process all payment types such as room charges, cash, checks, debit, or credit.

§ Process adjustment vouchers, paid-outs, correction vouchers, and miscellaneous charges.

§ Count bank at end of shift and secure bank.

§ Balance and drop receipts according to Accounting specifications.

§ Obtain manual authorizations and follow all Accounting procedures when computer system is down.

§ Count bank at the beginning of shift to ensure that amounts are correct and that there is adequate change. § Follow the requirements and tasks as defined in EMEA Front Desk Cashiering SOP. § Comply with the requirements of the Marriott Cashiering Responsibilities/Petty Cash Fund and Cashier Overage/Shortage SOPs.

Reports/Recordkeeping

§ Run daily reports (number of arrivals, departures), identify any special requests, and check reports for accuracy.

§ Run credit card authorization report and check for discrepancies.

§ Review shift logs/daily memo books and document pertinent information in logbooks in the absence of a departmental Supervisor.

§ Print contingency lists to have a record of all guests in case of emergency.

Communications

§ Provides assistance to coworkers, ensuring they understand their tasks.

§ Speak to guests and co-workers using clear, appropriate and professional language.

§ Instruct guests on how to access the internet (e.g., dial-up, broadband, wireless).

§ Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.

Working with Others

§ Support all co-workers and treat them with dignity and respect.

§ Develop and maintain positive and productive working relationships with other employees and departments.

§ Handle sensitive issues with guests with tact, respect, diplomacy, and confidentiality.

Policies and Procedures

§ Ensure uniform, nametags, and personal appearance are clean, hygienic and professional.

§ Follow company and department policies and procedures.

§ Perform other reasonable job duties as requested by Supervisors.

§ Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.

§ Protect the privacy and security of guests and coworkers.

Quality Assurance/Quality Improvement

§ Comply with quality assurance expectations and standards.

Safety and Security

§ Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).

§ Maintain awareness of undesirable persons on property premises.

§ Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.

§ Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.

CRITICAL COMPETENCIES

§ Fluent English § Analytical Skills § Learning § Decision-Making § Problem Solving § Computer Skills § Basic Mathematics Interpersonal Skills § Customer Service Orientation § Interpersonal Skills § Team Work § Diversity Relations Communications § English Language Proficiency § Communication § Listening § Applied Reading § Writing

Personal Attributes

§ Integrity

§ Dependability

§ Positive Demeanor

§ Presentation

§ Adaptability/Flexibility

§ Stress Tolerance

§ Initiative Organization § Multi-Tasking Time Management

PREFERRED QUALIFICATIONS

Education Higher Education, Diploma or equivalent

Related work experience is required

No supervisory experience is required

In Marriott International ci impegniamo a essere un datore di lavoro con pari opportunità, ad accogliere tutti e a favorire l'accesso alle opportunità. Promuoviamo attivamente un ambiente in cui le esperienze pregresse di ogni nostro dipendente vengono valorizzate e celebrate. La nostra più grande forza risiede nel ricco mix di cultura, talento e competenze dei nostri dipendenti. Ci impegniamo a non discriminare su qualsiasi base protetta, tra cui la disabilità, lo status di veterano o altre basi protette dalla legge.

Unendo il glamour senza tempo allo spirito d'avanguardia, St. Regis Hotels & Resorts si impegna a offrire esperienze raffinate in oltre 50 hotel e resort di lusso in posizioni privilegiate in tutto il mondo. A partire dagli inizi, con il primo hotel St. Regis a New York per mano di John Jacob Astor IV all'alba del ventesimo secolo, il brand ha mantenuto la propria dedizione a offrire un servizio personalizzato di altissimo livello e senza compromessi, pronto ad anticipare le esigenze di tutti gli ospiti e fornito in modo impeccabile da un team di responsabili dell'accoglienza che fondono raffinatezza classica e sensibilità moderna, in aggiunta al nostro caratteristico servizio maggiordomo. Ti invitiamo a esplorare le opportunità di lavoro presso St. Regis. Entrando a far parte di St. Regis ti unirai a un portfolio di brand con Marriott International. Scegli un ambiente dove puoi svolgere al meglio il tuo lavoro, iniziare il tuo percorso verso i tuoi obiettivi, entrare a far parte di un fantastico team globale e diventare la versione migliore di te.