Tender & Contract Specialist

Job description:

Department Info

The Terumo EMEA Supply Chain Team comprises various departments, including Customer Service & Tender Office, Supply Chain Planning, Network Optimization, and the European Distribution Centre (EDC). Our Supply Chain Team is dedicated to ensuring complete customer satisfaction and the timely delivery of all orders. Collaboration with the Project Management Team, Quality Departments, and all Business units is crucial. We are committed to driving continuous innovation to enhance service quality transparently, compliantly, and with a patient-centric approach.

Job Summary

We are seeking a dedicated Tender & Contract Specialist to take charge of the administrative oversight of all tender submissions, ensuring strict adherence to established processes. In this pivotal role, you will directly support contract and tender management, leveraging your comprehensive understanding of our products and procedures to facilitate successful tender submissions and contract completions. Additionally, your expertise in administrative processes will provide invaluable support to our local Sales teams.

Job Responsibilities

As a key member of our EMEA Supply Chain team, you will play a central role in tender management, ensuring smooth coordination and administrative excellence throughout the process.

Tender Management & Coordination

• Proactively support all tasks related to tender management.
• Maintain administrative correspondence regarding tender matters.
• Collaborate closely with the Sales department and other stakeholders to identify relevant tender opportunities.

Monitoring & Reporting

• Continuously monitor new tender announcements across EMEA.
• Stay informed on tender legislation, technology developments, and digitalization trends.
• Prepare and deliver key reports and status updates on contract progress.
• Engage with Sales teams and management to share findings and insights.

Process Improvement & Collaboration

• Drive continuous improvement in tender processes.
• Exchange best practices and insights on tender submission administration across the region.
• Promote alignment and consistency in administrative procedures to enhance overall efficiency and effectiveness.

Project Management & Execution

• Manage tenders from start to finish using a project management approach.
• Collaborate with colleagues in Supply Chain, Sales, and other departments to ensure all requirements are met.
• Maintain accurate documentation, meet deadlines, and ensure timely follow-up actions.

Tender Evaluation & Documentation

• Evaluate final tenders before submission, ensuring all data is properly organized and compliant with procedures.
• Record and track all tender-related activities using CRM systems and MS Excel.
• Communicate award decisions to customers and Sales teams.
• Manage stakeholder communication in case of negative outcomes.
• Oversee all aspects of contract signing, filing, and document storage

Profile description:

• Previous experience in public procurement and/or the medical device industry is advantageous.
• Fluency in Italian & English, both written and verbal, is essential; proficiency in additional languages is a plus.
• Strong computer skills, including proficiency in CRM and MS Excel.
• Exceptional attention to detail and administrative prowess.
• Strong problem-solving skills.
• Ability to collaborate effectively within a team and work independently.
• Flexibility and adaptability to changing priorities, coupled with excellent planning skills.

We offer:

At Terumo, we believe in offering more than just a job. It's an opportunity to make a difference, contribute to society, and be a part of our passionate and high-performing team.

• Rewards That Match Your Dedication:
  We offer a competitive salary and benefits package that sets the benchmark for rewarding your commitment.
• Join a Passionate Team:
  Become a valued member of our passionate and high-performing global EMEA team where everyone is treated with respect. We are dedicated to maintaining and continuously improve our diverse, equal, and inclusive work environment.
• Invest in Your Development:
  At Terumo, we invest in our associates by providing a wide range of development opportunities to help you grow both personally and professionally.
• Work-Life Flexibility:
  Experience a hybrid way of working that balances office and home-based work to the fullest.
• Connect with Us:
  During the recruitment process, you'll have the opportunity to engage in meaningful conversations with the hiring manager and other enthusiastic Terumo associates.