Personal Assistant

Job Introduction

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development.

We're looking for a Personal Assistant, to reinforce the team in our Italy office

We look forward to meeting you

Main Responsibilities

The Personal Assistant to Space Managing Director (MD) and Business Development Director (BDD) supports them in all aspects of the daily operations of the Company.

Roles and Responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls
• Preparation and distribution of agendas, notices, reports for monthly board and annual meetings
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the MD and BDD of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Welcome and manage on site (in cooperation with Support Office) the MD and BDD visitors
• Check and validate the BER of immediate reports
• Prepare and submit MD and BDD BERs
• Consolidate input from direct reports and/or other colleagues for MD and BDD
• Manage the signature process on behalf of MD, including the check of governance process and DAM compliance

Successful Candidate

• Excellent communication skills
• Discretion and trustworthiness
• Flexibility and adaptability
• Able to cope with stress and frequent changes of priorities
• Availability to work outside of working hours in case of urgency
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Effective relationship with key colleagues
• Ability to escalate, when appropriate
• Willing to travel for business trips
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Previous experience of administration or personal assistant work is a nice to have
• Ability to work on MS Office 365
• Fluent in English
• Fluency in French, Dutch or German language is an asset

About The Company

Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe.

Women in Aerospace

We prioritize Diversity and Inclusion, actively supporting initiatives such as Women in Aerospace Europe, which champions opportunities, development, and visibility for women in the Aerospace sector.

For more information : Women in Aerospace Europe / Supporting women in STEM

We are diverse and inclusive organisation

At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It's a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.

We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.

In the UK we are proud to be a Disability Confident Leader in the government's scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.

If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team

Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Please contact the recruitment team if needed

Data Protection:

For more information on how the personal data is processed, please see the link Data Protection policy here.

Package Description

Joining Serco Italy's amazing team offers:

• Competitive Salary
• Great career opportunities
• Corporate Benefits Package
• International environment
• Possible hybrid work