Consultant Procurement

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:  and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:
TYPE OF CONTRACT: 
UNIT/DIVISION:
Procurement Consultant
Regular consultant/internationally recruited 
SCDPG
DUTY STATION (City, Country): Rome, HQ
DURATION: 6 months (extendable) 
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Under the direct supervision of a senior Procurement Officer, the consultant will besponsible for the 
execution of food procurement contracts. To this end, the consultant will manage and coordinate effective 
relationships with suppliers and inspectors firms to ensure quality control, specification conformity, 
volume assessment, monitoring and verification of deliveries.
ACCOUNTABILITIES/RESPONSIBILITIES:
1. Work in close collaboration with internal counterparts (Shipping and Food Safety & Quality)
and external partners including suppliers, inspection companies, etc to align procurement
activities with wider programmes and ensure a coherent approach to meeting food assistance
needs.
2. Track and analyze data to monitor the execution of contracts and to support formulation of
recommendations for process improvement.
3. Contribute towards the development of procurement plans and processes ensuring compliance
with wider procurement policies and WFP standards.
4. Participate in development of procurement programs and operational activities by supporting
the Commodity Specialist, (e.g. issue tenders, evaluate offers and negotiate/award contracts),
following standard processes to contributing to successful procurement of food commodities.
5. Manage end-to-end procurement process for professional services category for global
operations.
6. Other duties as required and agreed.
DELIVERABLES AT THE END OF THE CONTRACT:
Management of contract execution:
- Streamline procurement execution process in coordination with internal and external stakeholders
- Optimize cargo production/delivery schedule as per recipient operation pipelines and in close
cooperation with suppliers
- Resolve or escalate to higher level the disputes arising from the contract implementation
- Keep records of contract implementation, review lessons learned, constraints and bottlenecks
- Minimize the risk of delay
- Review and process the interim and final Invoices and cargo documents in line with the contractual
terms and conditions
Strengthened Quality control mechanisms:
- Monitor the process of cargo inspection and provide recommendations to the inspection companies to
improve the process, efficiency and effectiveness of superintendence and reporting
- Alert suppliers on actual and/or potential deviations from contractual terms and conditions and
prevent/minimize quality and other (quantity/marking/documentation) potential problems at arrival
TERMS OF REFERENCE 
FOR SHORT-TERM/CONSULTANCY CONTRACTS
- Raise the issues of repeated and/or continuous deviations from quality and other requirements and 
discuss plan for corrective actions with suppliers and in consultation with Food Quality & Safety Unit and 
follow up
- Assess the quality of services provided by superintendence companies and request plan of corrective 
actions in the cases of failure or considerable underperformance; Raise the question on suspension of the 
inspection companies whenever required
Assist Commodity Specialist in any required task
- Assist in the analysis and evaluation of tender results for the finalization of purchase and award of 
contracts
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Bachelor's degree. A post-graduate degree complemented by relevant courses is desired 
but not mandatory.
Experience: Less than one year experience in supply chain, procurement, administration or related 
fields, including handling transactions/ purchase of commodities/goods/services.
Experience developing timelines and cost reports for suppliers (e.g. retailers, 
wholesalers and traders).
Demonstrated experience coordinating procurement processes with other units/ teams 
(e.g., logistics, ICT, Administration).
Knowledge 
& Skills:
Incoterms, contract management, dispute resolution skills.
Languages: English level C

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: 

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.