Maintenance Coordinator

Do you have strong organizational skills, solid technical expertise, and hands-on experience in pulp & paper industrial environments?
Are you looking to play a key role in coordinating maintenance activities within a complex, continuous-process production setting?

We are currently seeking a Maintenance Coordinator to join our team in Lucca, Italy, supporting a long-term maintenance operations agreement at a state-of-the-art paper mill.
A strong background in the pulp & paper industry is essential for this role, as the position operates at the core of papermaking processes and equipment.

You will coordinate both daily and long-term maintenance activities, ensuring safety, reliability, efficiency, and cost-effectiveness in a demanding pulp & paper production environment.

Key Responsibilities

As Maintenance Coordinator, you will support the Maintenance Manager and act as a central link between operations, maintenance teams, and external partners:

• Ensure full compliance with HSE policies, including risk assessments, Work Risk Assessments (RA), and Work Method Statements (WMS).
• Plan, prioritize, and coordinate daily and weekly maintenance activities in close cooperation with supervisors and the Area Manager.
• Prepare weekly schedules, issue work orders, and assess manpower and skill requirements.
• Optimize internal and external resources, supporting cost control related to spare parts, services, manpower, and rework.
• Monitor KPIs and support performance tracking and continuous improvement.
• Lead and coordinate shutdown planning in a pulp & paper environment: prepare schedules, allocate resources, track execution, and ensure safety and quality compliance.
• Analyze shutdown performance and identify improvement opportunities.
• Ensure effective use of SAP CMMS, maintaining high-quality master data and supporting preventive maintenance and TPM activities.
• Manage and use technical documentation such as BOMs, drawings, SOPs, and maintenance procedures.
• Support spare parts purchasing, delivery follow-up, and usage analysis.
• Assist in warehouse and inventory management, including stock checks, MRP settings, and turnover analysis.
• Contribute to TPM implementation, long-term maintenance strategies, and continuous improvement projects.
• Participate in the on-call rotation when required.

Requirements

• Technical degree or formal qualification in a relevant mechanical, electrical, or industrial field.
• Proven experience in maintenance planning and coordination within the pulp & paper industry (or very similar continuous-process industries).
• Strong knowledge of papermaking processes and paper mill equipment is mandatory.
• Solid experience with CMMS / ERP systems (SAP required).
• Ability to read and interpret technical drawings, BOMs, and maintenance documentation.
• High proficiency with Microsoft Office tools.
• Good command of English (spoken and written); Italian is a strong advantage.
• Strong safety culture and HSE awareness.
• Excellent organizational, analytical, and coordination skills.
• Proactive, self-driven, flexible, and eager to learn.
• Strong teamwork mindset with a service-oriented approach.
• High level of accuracy, order, and attention to detail.

What We Offer

• A dynamic, international working environment within the pulp & paper industry.
• The opportunity to work in a high-technology paper mill and contribute to operational excellence.
• Professional and personal development opportunities in a long-term industrial project.

Application deadline: February, 6

When everything works together

Valmet is where some of the best talent worldwide comes together. With over 19,000 professionals globally, we lead the way in developing and supplying process technologies, automation, and services for the pulp, paper, and energy industries—while also serving a broad range of process industries through our automation and flow control solutions.
Our commitment to improving our customers' performance depends on creativity, technological innovation, service expertise— and above all, teamwork.

Join the team