Mailroom Clerk o Addetto/a alla Posta Interna

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Position SummaryWe are seeking a detail-oriented and reliable Mailroom Clerk to manage all incoming and outgoing mail, packages, and deliveries for our life sciences facility. This role is critical in ensuring timely and secure handling of sensitive materials, regulatory documents, and laboratory supplies while maintaining strict compliance with industry protocols.Key ResponsibilitiesMail & Package Management • Sort, distribute, and deliver incoming mail and packages to appropriate departments and personnel • Process outbound mail and packages, including proper packaging and shipping label preparation • Maintain accurate delivery logs and tracking information • Handle time-sensitive materials including regulatory submissions and clinical trial documents • Coordinate with shipping carriers (FedEx, UPS, DHL, USPS) for pickups and deliveriesLaboratory & Research Support • Safely handle and distribute laboratory supplies, reagents, and equipment (following safety protocols) • Manage temperature-sensitive shipments (dry ice, frozen materials) per regulatory requirements • Coordinate specimen and sample shipments with appropriate chain of custody documentation • Support shipping of clinical trial materials and regulatory documentsCompliance & Documentation • Maintain detailed shipping and receiving records for audit purposes • Ensure compliance with FDA, DEA, and other regulatory shipping requirements • Handle controlled substances shipments according to company protocols • Maintain confidentiality of sensitive research and proprietary informationAdministrative Duties • Operate mailroom equipment (postage meters, scales, sorting machines) • Maintain inventory of shipping supplies and materials • Process mail forwarding requests and address changes • Assist with special projects and facility moves as neededRequired Qualifications • High school diploma or equivalent • 1-2 years of mailroom or shipping/receiving experience preferred • Basic computer skills (Microsoft Office, shipping software) • Ability to lift up to 50 pounds regularly • Strong attention to detail and organizational skills • Excellent written and verbal communication skillsPreferred Qualifications • Experience in pharmaceutical, biotech, or healthcare environment • Knowledge of hazardous materials shipping regulations (IATA, DOT) • Familiarity with controlled substance handling procedures • Experience with inventory management systemsPosition RequirementsThis role involves handling mail and materials, operating office equipment, and working in temperature-controlled environments. We are committed to providing reasonable accommodations to enable all qualified individuals to perform the essential functions of this position. Riassunto della PosizioneStiamo cercando una figura di Addetto alla Posta attenta ai dettagli e affidabile per gestire tutta la posta in entrata e in uscita, pacchi e consegne per la nostra struttura di scienze della vita. Questo ruolo è fondamentale per garantire la gestione tempestiva e sicura di materiali sensibili, documenti normativi e forniture di laboratorio mantenendo la rigorosa conformità ai protocolli del settore.Responsabilità PrincipaliGestione Posta e Pacchi • Smistare, distribuire e consegnare posta e pacchi in arrivo ai dipartimenti e al personale appropriati • Elaborare posta e pacchi in uscita, inclusi imballaggio appropriato e preparazione etichette di spedizione • Mantenere log di consegna accurati e informazioni di tracciamento • Gestire materiali urgenti incluse le sottomissioni normative e documenti di studi clinici • Coordinare con corrieri (FedEx, UPS, DHL, Poste Italiane) per ritiri e consegneSupporto Laboratorio e Ricerca • Gestire e distribuire in sicurezza forniture di laboratorio, reagenti e attrezzature (seguendo protocolli di sicurezza) • Gestire spedizioni sensibili alla temperatura (ghiaccio secco, materiali congelati) secondo requisiti normativi • Coordinare spedizioni di campioni e specimens con appropriata documentazione di chain of custody • Supportare la spedizione di materiali per studi clinici e documenti normativiConformità e Documentazione • Mantenere registri dettagliati di spedizione e ricezione per scopi di audit • Garantire conformità con FDA, DEA e altri requisiti normativi di spedizione • Gestire spedizioni di sostanze controllate secondo protocolli aziendali • Mantenere riservatezza di ricerca sensibile e informazioni proprietarieCompiti Amministrativi • Operare attrezzature della sala posta (affrancatrici, bilance, macchine di smistamento) • Mantenere inventario di forniture e materiali di spedizione • Elaborare richieste di inoltro posta e cambi di indirizzo • Assistere con progetti speciali e traslochi di strutture quando necessarioQualifiche Richieste • Diploma di scuola secondaria superiore o equivalente • 1-2 anni di esperienza in sala posta o spedizione/ricezione preferibile • Competenze informatiche di base (Microsoft Office, software di spedizione) • Capacità di sollevare fino a 23 kg regolarmente • Forte attenzione ai dettagli e capacità organizzative • Eccellenti capacità di comunicazione scritta e verbaleQualifiche Preferibili • Esperienza in ambiente farmaceutico, biotech o sanitario • Conoscenza delle normative di spedizione materiali pericolosi (IATA, DOT) • Familiarità con procedure di gestione sostanze controllate • Esperienza con sistemi di gestione inventarioRequisiti della PosizioneQuesto ruolo comporta la movimentazione di corrispondenza e materiali, l'utilizzo di attrezzature da ufficio e il lavoro in aree a temperatura controllata. Ci impegniamo a fornire ragionevoli accomodamenti per consentire a tutte le persone qualificate di svolgere le funzioni essenziali di questa posizione.Location: Pratica di Mare Location: On-site –ROME, ITAIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.