Administrative Assistant

1 settimana fa

Bologna, Emilia-Romagna, Italia Executive Integrity | B Corp™ A tempo pieno

Position:
Administrative Clerk

Location:
Bologna, Italy

Who are we recruiting for?

Our client is a rapidly growing renewable energy developer with a strong focus on
battery energy storage systems (BESS)
and
onshore wind projects
across Italy. Recently strengthened by significant investment from a major international renewable energy fund, they are expanding their operational presence in Italy. With an increasing pipeline of BESS and wind projects, the company is now enhancing its administrative and organisational support functions to sustain future growth.

What will you be doing?

  • Provide day-to-day administrative support to the Bologna office, ensuring smooth and efficient operations.
  • Manage documentation, filing, and internal records for ongoing BESS and wind development projects.
  • Support procurement and finance teams by handling invoices, purchase orders, and basic bookkeeping activities.
  • Coordinate internal and external meetings, prepare minutes, and follow up on action items.
  • Assist with contract management by monitoring deadlines, updating databases, and liaising with suppliers and consultants.
  • Handle correspondence, communication flows, and document requests with local authorities, service providers, and stakeholders.
  • Support HR and onboarding processes for new employees, including document collection and scheduling.
  • Collaborate closely with project managers, engineers, and external partners to ensure timely administrative support throughout the project lifecycle.
  • Contribute to improving administrative processes and help maintain compliance with company policies and Italian regulations.

Are you the ideal candidate?

  • Previous experience in an administrative, office assistant, or back-office role
  • Strong organisational skills with the ability to manage multiple tasks and deadlines.
  • Good knowledge of office tools (MS Office Suite, especially Excel and Word).
  • Familiarity with basic accounting or procurement processes is a plus.
  • Excellent communication skills and a proactive, detail-oriented approach.
  • Ability to work collaboratively across teams in a dynamic and growing environment.
  • Fluent in Italian; basic English knowledge is an advantage.

What's in it for you?

  • Competitive salary and benefits package aligned with market standards.
  • A stable, long-term position in a fast-growing renewable energy developer.
  • Opportunity to support innovative BESS and wind projects contributing to Italy's energy transition.
  • Professional growth potential as the Italian team and project pipeline continue to expand.
  • A collaborative and mission-driven work environment focused on sustainability.

Who we are

Executive Integrity is a global executive search and recruitment consultancy for a more sustainable world, with a focus on talent within the Green Technology and Renewable Energy sectors. We allocate a proportion of our profits to Friends of the Earth International to support environmental initiatives worldwide.

  • Coordinator Retail

    2 settimane fa

    Bologna, Emilia-Romagna, Italia NSF International A tempo pieno

    The retail coordinator is responsible for the tasks entrusted to him/her, demonstrating responsiveness, flexibility and precision.The retail coordinator will be specifically trained to be the local point of reference for setting up and using the NSF audit tools. He/she will support his/her team in the optimal use of these tools, and will assist the Belgian...

  • Coordinator Retail

    2 settimane fa

    Bologna, Emilia-Romagna, Italia NSF A tempo pieno

    Job DescriptionThe retail coordinator is responsible for the tasks entrusted to him/her, demonstrating responsiveness, flexibility and precision.The retail coordinator will be specifically trained to be the local point of reference for setting up and using the NSF audit tools. He/she will support his/her team in the optimal use of these tools, and will...

  • Coordinator Retail

    2 settimane fa

    Bologna, Emilia-Romagna, Italia NSF A tempo pieno

    Job DescriptionThe retail coordinator is responsible for the tasks entrusted to him/her, demonstrating responsiveness, flexibility and precision.The retail coordinator will be specifically trained to be the local point of reference for setting up and using the NSF audit tools. He/she will support his/her team in the optimal use of these tools, and will...

  • Coordinator Retail

    2 settimane fa

    Bologna, Emilia-Romagna, Italia NSF A tempo pieno

    DescriptionThe retail coordinator is responsible for the tasks entrusted to him/her, demonstrating responsiveness, flexibility and precision.The retail coordinator will be specifically trained to be the local point of reference for setting up and using the NSF audit tools. He/she will support his/her team in the optimal use of these tools, and will assist...

  • Hr administrative assistant

    4 settimane fa

    Bologna, Italia Cespim S.r.l. A tempo pieno

    Per azienda Cliente, primaria realtà del settore logistica/trasporti con sede a Bentivoglio (BO), cerchiamo, per ampliamento organico, un/a HR Administrative Assistant. Inserita/o all’interno dell’Ufficio Risorse Umane, la risorsa supporterà le attività amministrative e gestionali legate al personale, con particolare attenzione alla corretta...

  • Administrative & HR Assistant

    2 settimane fa

    Bologna, Italia Spotview SRL A tempo pieno

    **Administrative&HR Assistant in SpotView** Siamo alla ricerca di un assistente da affiancare al responsabile amministrativo e HR nello svolgimento delle attività di contabilità, amministrazione e gestione delle risorse umane. Nello specifico ti occuperai di: - ciclo passivo (Fatture IT, CEE ed ExtraCEE) - registrazioni e scritture contabili in prima...

  • Administrative Assistant

    2 settimane fa

    bologna, Italia Altro A tempo pieno

    FunctieomschrijvingWould you be interested in joining the European Food Safety Authority (EFSA) as an interim via Randstad Italia? If you have a good proficiency in English and previous experience in administrative roles this could be your chance to work in a multicultural and dynamic environment.We are looking for an Administrative Assistant to work in the...

  • Administrative Assistant

    2 settimane fa

    BOLOGNA, Italia Altro A tempo pieno

    Functieomschrijving Would you be interested in joining the European Food Safety Authority (EFSA) as an interim via Randstad Italia?If you have a good proficiency in English and previous experience in administrative roles this could be your chance to work in a multicultural and dynamic environment.We are looking for an Administrative Assistant to work in the...

  • Administrative & HR Assistant

    18 ore fa

    Bologna, Italia SpotView A tempo pieno

    **Administrative & HR Assistant in SpotView**: Siamo alla ricerca di un assistente da affiancare al responsabile amministrativo e HR nello svolgimento delle attività di contabilità, amministrazione e gestione delle risorse umane. Nello specifico ti occuperai di: - ciclo passivo (Fatture IT, CEE ed ExtraCEE) - registrazioni e scritture contabili in prima...

  • Hr administrative assistant

    2 settimane fa

    bologna, Italia Altro A tempo pieno

    Per azienda Cliente, primaria realtà del settore logistica/trasporti con sede a Bentivoglio (BO), cerchiamo, per ampliamento organico, un/a HR Administrative Assistant.Inserita/o all’interno dell’Ufficio Risorse Umane, la risorsa supporterà le attività amministrative e gestionali legate al personale, con particolare attenzione alla corretta...

  • Hr administrative assistant

    2 settimane fa

    bologna, Italia Altro A tempo pieno

    Per azienda Cliente, primaria realtà del settore logistica/trasporti con sede a Bentivoglio (BO), cerchiamo, per ampliamento organico, un/a HR Administrative Assistant.Inserita/o all’interno dell’Ufficio Risorse Umane, la risorsa supporterà le attività amministrative e gestionali legate al personale, con particolare attenzione alla corretta...

  • Hr Administrative Assistant

    4 giorni fa

    BOLOGNA, Italia Cespim S.R.L. A tempo pieno

    Per azienda Cliente, primaria realtà del settore logistica/trasporti con sede a Bentivoglio (BO), cerchiamo, per ampliamento organico, un/a HR Administrative Assistant.Inserita/o all'interno dell'Ufficio Risorse Umane, la risorsa supporterà le attività amministrative e gestionali legate al personale, con particolare attenzione alla corretta organizzazione...

  • Executive Assistant Regulatory, Safatey and Quality

    3 settimane fa

    bologna, Italia Alfasigma S.p.A. A tempo pieno

    Executive Assistant Regulatory, Safatey and QualityJob ProfileThe Executive Assistant to the Head of Regulatory, Safety & Quality enhances executive effectiveness by providing high-level administrative, organizational, and information management support.The role is critical in ensuring smooth day-to-day operations of the Regulatory, Safety & Quality...

  • Executive Assistant Regulatory, Safatey and Quality

    2 giorni fa

    bologna, Italia Alfasigma S.p.A. A tempo pieno

    Executive Assistant Regulatory, Safatey and QualityJob ProfileThe Executive Assistant to the Head of Regulatory, Safety & Quality enhances executive effectiveness by providing high-level administrative, organizational, and information management support.The role is critical in ensuring smooth day-to-day operations of the Regulatory, Safety & Quality...