Workforce Transportation

Who We AreOn Location is a global leader in premium experiential hospitality offering ticketing curated guest experiences live event production and travel management across sports entertainment fashion and culture.On Location provides unrivaled access for corporate clients and fans looking for official immersive experiences at marquee events including the Olympic and Paralympic Games FIFA World Cup **** Super Bowl NCAA Final Four and more.An official partner and / or service provider to over 150 iconic rights holders such as the IOC (the Milano Cortina **** and Los Angeles **** Olympic Games) FIFA NFL NCAA UFC WWE and PGA of America the company also owns and operates a number of its own unique experiences.On Location is a subsidiary of TKO Group Holdings Inc. (NYSE : TKO) a premium sports and entertainment company.Position OverviewAs the Workforce Transportation & Vehicle Fleet Manager for On Location during the **** Milano Cortina Olympic Games you will play a critical role in ensuring that our Workforce can be in the right place at the right time by safe efficient and cost-effective use of our fleet of staff vehicles ensuring a seamless operation and optimal utilization of the vehicle fleet and associated drivers where applicable across and between all Olympic clusters.Key ResponsibilitiesFleet ManagementManage and oversee the entire vehicle fleet across all Olympic clusters:MilanoValtellinaCortina / AnterselvaVal di FiemmeConfirm vehicles and vehicle type per cluster and adjust the fleet as needed within contractual obligations and limitations.Ensure the optimal use of vehicles for various groups and monitor vehicle availability to ensure smooth and efficient operations.Coordinate and manage the schedules working hours and calendars of a team of dedicated drivers to ensure efficient operations and compliance with labor requirements.Driver Training and SafetyLiaise with Vehicle Vendors to develop and implement a comprehensive driver training program to ensure all drivers are proficient in safety protocols customer service and event-specific requirements.Develop and conduct training on Olympic driving regulations and restrictions and specific venue transport spaces (such as P7 P6 P2 Load zones and other applicable transport areas in and around venues).Develop and conduct training for our internal staff who will be driving vehicles ensuring that they are confident in Italian driving regulations winter driving conditions and how to put on snow chains.Vendor ManagementManage daily relationships with vehicle and driver service providers across clusters.Monitor delivery and service-level agreements to ensure cost-effectiveness and quality of service.Monitor vendor performance and compliance with contractual obligations.Monitor Vehicle needs per cluster and increase or decrease vehicles where needed.Financial and Resource ManagementManage the Workforce Transportation budget ensuring cost-effective use of resources and that costs are recharged to the relevant functional areas in liaison with Finance.Develop and implement strategies to minimize unnecessary vehicle use reduce environmental impact and maximize efficiency.Track expenditures and generate regular reports on fleet performance and costs.Logistics and PlanningDevelop a comprehensive fleet operations plan including contingency plans for unforeseen circumstances.Coordinate vehicle allocations route planning and scheduling to ensure timely transportation services.Allocate and manage parking and circulation permits for applicable vehicles ensuring compliance with regulations and site requirements.Identify and manage secure and efficient parking solutions for the entire vehicle fleet.Develop and implement a vehicle booking system to streamline requests and support operational needs.Reporting and ComplianceEnsure compliance with local transportation laws and Olympic Regulations in all clusters.Prepare detailed reports and analyses for senior management on fleet utilization costs and performance.Collect and verify all driver paperwork to ensure accuracy and compliance.Qualifications and ExperienceProven experience in vehicle fleet management and / or transportation logistics in a large-scale Sport event environment preferably The Olympic Games and / or winter environment.Strong experience managing transport vendors and multi-site operations.Experience in designing and conducting driver training programs.Familiarity with the geographical and logistical challenges of the Milano Cortina Olympic clusters is a plus.SkillsExcellent organizational and problem-solving skills.Proficiency in Excel to automate daily processes change management and reporting.Strong vendor contract management abilities.Exceptional communication and interpersonal skills with the ability to work effectively with multiple and diverse teams at all levels.Multilingual skills (Italian and English required; additional languages are a plus).Required ExperienceManagerKey SkillsAS400,Transportation Management Systems,Microsoft Outlook,Vehicle Maintenance,Dispatching,Maintenance Management,OSHA,Maintenance,Fleet Management,Operating Systems,Leadership Experience,LogisticsEmployment DetailsEmployment Type: Full TimeVacancy: 1#J-*****-Ljbffr