Facility & Commercial Operations Specialist Categoria protetta art 1 L.68/99

Purpose

Riservato a categorie protette Art 1 L.68/99 The “ Facility & Commercial Operations Specialist” supports both the Operations and Commercial divisions, with the responsibility for coordinating local Environment, Health & Safety activities in the capacity of ASPP (Addetto al Servizio di Prevenzione e Protezione) and for the facility operational coordination including indirect supplier management.

The role acts as a key local point of contact for EHS matters, working closely with the RSPP, Management, HR, employees and external EHS providers to support compliance with applicable health and safety requirements and company standards.

In addition, the role is responsible for site and workplace coordination across both divisions, including facility-related onboarding activities, access and visitor management, and indirect suppliers and related services management supporting also the commercial division for marketing events.

Key Responsibilities

Environment, Health & Safety Coordination for both the Operations and Commercial divisions

• Act as local ASPP ( Addetto al Servizio di Prevenzione e Protezione ), supporting the RSPP in maintaining the EHS management framework, including hazard identification, risk assessment and prevention/protection measures.
• Support the preparation and maintenance of EHS documentation, including risk assessments, procedures, records and other documentation required under applicable legislation and coordinate the implementation of health and safety measures, following up on required corrective actions.
• Support workplace inspections, safety walks and EHS assessments, as well as the management and follow-up of accidents, incidents, near misses and unsafe conditions.
• Coordinate mandatory health and safety training with the RSPP and external providers, and support occupational health and health surveillance activities with the Occupational Physician.
• Coordinate EHS activities involving contractors and suppliers, including the collection and verification of required safety documentation, and support emergency preparedness, procedures and drills.
• Promote health and safety awareness and a strong safety culture, acting as the local EHS point of contact for employees, managers and external providers.

Site & Workplace Management for both the Operations and Commercial divisions

• Coordinate day-to-day office and workplace services, supporting the organization and functionality of common areas, meeting rooms and office facilities, and liaising with internal stakeholders to identify and resolve workplace issues.
• Manage facility-related onboarding for new employees, ensuring workplace access and practical arrangements are completed before or upon their start date, including the preparation and handover of badges, keys and other facility-related items.
• Maintain accurate records of badges, keys and workplace access, and manage external visitor access, including registration, badges, communication with internal hosts and site access requirements.
• Coordinate contractors and other external personnel accessing company premises, ensuring compliance with applicable site access and safety requirements.

Indirect Supplier Management for Operations and Commercial divisions

• Manage indirect suppliers as the main operational point of contact for agreed services, coordinating onboarding and ensuring required administrative, contractual and EHS documentation is collected and maintained.
• Monitor supplier service levels and day-to-day performance, following up on issues and corrective actions, and coordinate requests for quotations and supplier comparisons/selection in line with company procurement policies and approval processes.
• Support purchase requests, purchase orders and invoice verification for indirect services, while monitoring contract expiry dates, service renewals and planned supplier activities in coordination with relevant stakeholders
• Support to the sales & marketing dept for external events, including document management, permits and authorizations, quotations and coordination with external providers.
• Management of marketing documentation.

Qualification

• Fluent in Italian and English, with strong written and verbal communication skills and the ability to interact effectively with different organizational levels and external stakeholders.
• Solid knowledge of Italian workplace health and safety requirements, particularly Legislative Decree 81/2008 and related obligations; ASPP qualification preferred.
• Strong organizational, planning and problem-solving skills, with the ability to manage multiple priorities, identify issues, propose practical solutions and follow actions through to completion.
• High level of accuracy in maintaining