Proposal Coordinator

pbTorino or Milano, Italia | Hybrid | Full time /b /p pbBuilding a sustainable future, together. /b /p pAt WSP, we design the future of our communities. As one of the world's leading engineering and professional services firms, we bring together expertise across transport and infrastructure, buildings, energy, environment, water and advisory. Across Central Europe, we combine local knowledge with international reach to deliver projects that create a positive, lasting impact for clients, communities and the environment. /p pOur Business Development team in Italy plays a key role in supporting WSP's growth by coordinating tenders, supplier qualifications and proposal documentation across multiple business areas. As tender and procurement activity continues to increase, we are looking for a structured and detail-oriented Proposal Coordinator to help manage tender processes accurately, efficiently and in line with requirements. /p h3The opportunity /h3 pWe are looking for a Proposal Coordinator to join our Business Development team in Italy. In this role, you will support the full tender lifecycle, from analyzing opportunities and preparing documentation to coordinating internal inputs, submitting offers through procurement portals and supporting post-award activities. You will work closely with colleagues in Business Development, technical teams, Commercial, Legal and GRC, helping ensure submissions are complete, compliant and delivered on time. The role offers exposure to different parts of the business and requires someone who enjoys combining precision, organization and proactive stakeholder management. /p h3How you will make an impact /h3 ul libTender analysis and planning: /b Review tender documentation, identify administrative and regulatory requirements, clarify deadlines and monitor progress for each submission. /li libProposal documentation: /b Prepare and coordinate administrative declarations, company information, certificates, bid justification materials and other documents required for tender submissions. /li libStakeholder coordination: /b Collect inputs from commercial, technical, legal, GRC and administrative colleagues, support offer drafting with the Commercial team and follow up professionally to keep submissions on track. /li libPortal management and submissions: /b Upload documentation and submit proposals through procurement portals and online tender platforms, ensuring completeness, accuracy and respect of deadlines. /li libProcess quality and organization: /b Maintain clear archives, reusable documentation and organized records, contributing to a smoother, more predictable and efficient tender process. /li /ul h3The team around you /h3 pYou will be part of the Business Development and Tender Office team in Italy, working with colleagues who coordinate bids, supplier qualifications and proposal documentation across different sectors and internal stakeholders. /p pThe culture: collaborative, precise and deadline-focused, with a strong emphasis on ownership, organization and clear communication. /p pThe projects: public and private tenders, supplier qualification processes and proposal activities linked to WSP's engineering, consulting and professional services work in Italy. /p pThe opportunity: a visible coordination role where you can strengthen your tender expertise, work across functions and contribute directly to business growth. /p h3What you will bring to the role /h3 pWe focus on the essential qualifications, skills and experience needed for success, while welcoming different technical backgrounds and career paths. /p ul liA background in law, administration, business, economics or a related field, or equivalent practical experience in tender, proposal or bid coordination. /li liminimum of 2 to 5 years of experience in public or private tenders, tender office activities, proposal coordination, bid management or similar administrative proposal processes. /li liStrong ability to read tender documentation, identify administrative and regulatory requirements, manage document checklists and work with strict submission deadlines. /li liProfessional fluency in Italian and English is a must. /li liExcellent organization, precision, attention to detail and the confidence to coordinate several internal stakeholders while keeping a professional and solution-oriented approach. /li /ul h3Life at WSP /h3 pWhen our people thrive, our projects thrive. At WSP, you will be supported to build your career, take on meaningful challenges and learn from talented professionals across a global network. We encourage flexibility, new ideas and growth. /p pThis is a great opportunity for someone who wants to strengthen their expertise in proposal and tender coordination while working in a collaborative, international environment. /p h3Compensation and benefits /h3 pWSP is committed to pay transparency. The annual gross salary range for this position is €28,000
- €38,000. The final offer will be determined ba